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Accessibility and Inclusivity Audit Checklist for Exhibition Centers

A detailed checklist for auditing and improving accessibility features and inclusive practices in exhibition and convention centers to ensure equal access and participation for all visitors.

Accessibility and Inclusivity Audit Checklist for Exhibition Centers
by: audit-now
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About This Checklist

Ensuring accessibility and inclusivity in exhibition and convention centers is crucial for creating welcoming environments that accommodate all visitors, regardless of their abilities. This comprehensive audit checklist is designed to assess and improve the accessibility features, inclusive practices, and accommodations within these large-scale venues. By regularly evaluating these aspects, exhibition centers can enhance visitor experiences, comply with accessibility regulations, and demonstrate a commitment to diversity and inclusion. This checklist helps identify areas for improvement, from physical infrastructure to staff training, ensuring that events are accessible and enjoyable for everyone.

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Industry

Entertainment

Standard

ADA Standards for Accessible Design and Web Content Accessibility Guidelines (WCAG) 2.1

Workspaces

Exhibition and Convention Centers

Occupations

Accessibility Coordinator
Inclusion Specialist
Event Planner
Facility Manager
Universal Design Consultant

Accessibility Audit Questions

(0 / 4)

1
Is assistive technology available for attendees?

Select the availability of assistive technology.

To assess if the venue offers necessary technology for accessibility.
2
Are sensory-friendly accommodations provided at the venue?

Indicate if sensory-friendly accommodations are available.

To evaluate if the venue is inclusive for individuals with sensory sensitivities.
3
How many accessible parking spaces are available?

Enter the number of accessible parking spaces.

To determine if there are sufficient accessible parking spaces for attendees.
Min: 1
Target: Minimum 1
Max: 100
4
Is the venue compliant with ADA standards?

Select the compliance status.

To ensure the venue meets the accessibility requirements set by the ADA.
5
What mechanisms are in place for attendees to provide feedback on accessibility?

Describe the feedback mechanisms available.

To assess how feedback is collected and used to improve accessibility at the venue.
Write something awesome...
6
How many accessible restrooms are available at the venue?

Enter the number of accessible restrooms.

To verify the availability of accessible restroom facilities for attendees.
Min: 1
Target: Minimum 1
Max: 50
7
Describe the emergency evacuation plan for individuals with disabilities.

Provide details of the emergency evacuation plan.

To ensure that there are provisions in place for the safe evacuation of individuals with disabilities during emergencies.
8
Is the wayfinding system designed to be accessible for individuals with disabilities?

Select the accessibility status of the wayfinding system.

To evaluate the effectiveness of the wayfinding system in assisting individuals with disabilities.
9
Describe the training provided to staff on accessibility issues.

Provide details on staff training related to accessibility.

To ensure that staff are well-informed and capable of assisting individuals with disabilities.
10
What is the capacity of accessible seating available?

Enter the capacity of accessible seating.

To assess whether there is sufficient accessible seating for attendees with disabilities.
Min: 1
Target: Minimum 1
Max: 200
11
Are quiet spaces designated for individuals needing sensory breaks?

Indicate if quiet spaces are available.

To evaluate if the venue accommodates individuals with sensory processing needs.
12
Is sign language interpretation available for events?

Select the availability of sign language interpretation.

To ensure that deaf or hard-of-hearing attendees have access to event content.
13
Describe the venue's policy on providing accessibility accommodations.

Provide details about the accessibility customer service policy.

To assess how the venue addresses accessibility needs and provides support to attendees.
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14
Are communication materials available in accessible formats?

Indicate if communication materials are available in accessible formats.

To ensure that all attendees can access event information regardless of their abilities.
15
How many emergency exits are accessible for individuals with disabilities?

Enter the number of accessible emergency exits.

To verify that individuals with disabilities can safely exit the venue during emergencies.
Min: 1
Target: Minimum 1
Max: 10
16
Are all entrances to the venue accessible for individuals with disabilities?

Select the accessibility status of entrances.

To ensure that individuals with mobility challenges can enter the venue without barriers.
17
Is there a process for collecting feedback on accessibility improvements?

Indicate if there is a feedback process for accessibility improvements.

To evaluate if the venue actively seeks input for enhancing accessibility.
18
How many visual aids (e.g., braille signs, large print materials) are available?

Enter the number of available visual aids.

To assess the availability of resources for individuals with visual impairments.
Min: 1
Target: Minimum 1
Max: 100
19
When was the last accessibility audit conducted at the venue?

Enter the date of the last accessibility audit.

To track the frequency of accessibility evaluations and ensure compliance.
20
Is the venue accessible for users of mobility aids (e.g., wheelchairs, scooters)?

Select the accessibility status for mobility aids.

To ensure the venue accommodates individuals who use mobility aids.

FAQs

Comprehensive audits should be conducted annually, with ongoing assessments during venue renovations or before major events.

The checklist covers physical accessibility features, sensory accommodations, communication aids, staff training, inclusive signage and wayfinding, service animal provisions, and digital accessibility of event information and registration systems.

The audit team should include accessibility specialists, disability advocates, facility managers, event planners, and representatives from various disability communities to ensure diverse perspectives.

By implementing comprehensive accessibility measures, exhibition centers can appeal to a broader range of visitors, including those with disabilities, older adults, and families with young children, potentially increasing attendance and repeat visits.

Yes, the checklist can be customized to address specific accessibility needs for various event types, such as trade shows, conferences, or cultural exhibitions, ensuring inclusive experiences across all activities.

Benefits

Improves visitor experience for people with diverse abilities and needs

Ensures compliance with accessibility laws and regulations

Expands the potential audience and increases event participation

Enhances the venue's reputation for inclusivity and social responsibility

Reduces the risk of discrimination complaints and legal issues