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AS9120 Inventory Management and Traceability Audit Checklist

A comprehensive checklist for auditing inventory management and traceability processes in aviation distribution, ensuring compliance with AS9120 standards and best practices in aerospace supply chain management.

AS9120 Inventory Management and Traceability Audit Checklist
by: audit-now
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About This Checklist

The AS9120 Inventory Management and Traceability Audit Checklist is a vital tool for aviation distributors to ensure compliance with the rigorous inventory control and traceability requirements of the aerospace industry. This comprehensive checklist addresses key aspects of inventory management, including stock control, lot tracking, and product identification as specified in the AS9120 standard. By implementing this checklist, organizations can optimize their inventory processes, enhance product traceability, and maintain the highest standards of quality and safety in aerospace distribution.

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Industry

Aviation

Standard

AS9120

Workspaces

Aviation Distribution Warehouse

Occupations

Inventory Manager
Warehouse Supervisor
Quality Control Specialist
Supply Chain Analyst
Aerospace Logistics Coordinator

Inventory Management and Traceability Assessment

(0 / 4)

1
Is lot tracking being performed effectively for all products?

Select the effectiveness of lot tracking.

Verifies that lot tracking practices are implemented properly.
2
Are the recall procedures documented and accessible?

Provide details on the documentation of recall procedures.

Ensures that recall procedures are in place and can be executed when necessary.
3
What is the current inventory accuracy percentage?

Enter the percentage of inventory accuracy.

Measures the effectiveness of inventory management.
Min: 0
Target: 95
Max: 100
4
Is the product traceability system in compliance with AS9120 standards?

Select the compliance status.

Ensures adherence to industry standards for product traceability.
5
When was the last inventory review conducted?

Select the date of the last inventory review.

Tracks the recency of inventory assessments to ensure effectiveness.
6
What are the established maximum stock levels for key products?

Enter the maximum stock level.

Helps in assessing the efficiency of stock management practices.
Min: 0
Target: 1000
Max: 5000
7
Is there documentation to verify supplier compliance with AS9120?

Provide details on supplier compliance documentation.

Verifies that suppliers are compliant with required standards.
8
Is the inventory control system regularly audited for compliance?

Select the frequency of audits conducted.

Ensures that the inventory control system is subject to regular compliance checks.
9
Is the organization prepared for product recalls?

Select the readiness level for product recalls.

Ensures that recall procedures are in place and staff is trained.
10
What is the current inventory turnover rate?

Enter the inventory turnover rate.

Indicates the efficiency of inventory management in terms of sales.
Min: 0
Target: 8
Max: 20
11
What inventory management software is currently being used?

Specify the name of the inventory management software.

Identifies the tools used for inventory management, important for evaluation.
12
Is the product traceability process validated for all items?

Select the validation status of the traceability process.

Confirms that the traceability process is validated to ensure accountability.

FAQs

The main objective is to assess and improve an organization's processes for managing inventory, ensuring product traceability, and maintaining accurate stock records in compliance with AS9120 requirements for aviation distributors.

By ensuring proper inventory management and traceability, the checklist helps prevent the distribution of non-conforming or counterfeit parts, thus maintaining product quality and safety in aerospace applications.

The audit covers areas such as inventory accuracy, lot tracking, shelf-life control, storage conditions, product identification, and recall procedures.

These audits should be conducted at least annually, with more frequent internal checks recommended for critical inventory items or high-turnover products.

The audit process should involve inventory managers, warehouse personnel, quality assurance staff, and IT specialists responsible for inventory management systems.

Benefits

Ensures compliance with AS9120 inventory management requirements

Improves product traceability throughout the supply chain

Reduces risks associated with inventory discrepancies and obsolescence

Enhances efficiency in stock control and order fulfillment

Supports rapid and accurate product recalls when necessary