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Building Preventative Maintenance Checklist

A comprehensive checklist for conducting regular preventative maintenance on building systems and infrastructure to ensure optimal performance, safety, and longevity.

Building Preventative Maintenance Checklist
by: audit-now
4.6

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About This Checklist

A Building Preventative Maintenance Checklist is an essential tool for property managers, facility managers, and maintenance teams to ensure the longevity, safety, and efficiency of buildings. This comprehensive checklist helps identify potential issues before they become major problems, reducing unexpected breakdowns and costly repairs. By implementing a systematic approach to building maintenance, organizations can improve occupant comfort, extend the life of building systems, and comply with safety regulations. Regular use of this checklist can lead to significant cost savings, improved energy efficiency, and enhanced property value.

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Industry

Facility Management

Standard

ASTM E2018 - Standard Guide for Property Condition Assessments

Workspaces

Commercial buildings
residential complexes
educational institutions
healthcare facilities
industrial buildings

Occupations

Facility Manager
Building Maintenance Technician
Property Manager
Building Engineer
Maintenance Supervisor

Building Systems Audit

(0 / 4)

1
Is there a preventative maintenance schedule in place?

Select the status of the preventative maintenance schedule.

To ensure the longevity and reliability of building systems.
2
What is the energy efficiency rating of the building?

Enter the energy efficiency rating (1-5).

To assess energy consumption and operational costs.
Min: 1
Target: 5
Max: 5
3
What safety compliance measures are currently in place?

Provide details about safety compliance measures.

To verify adherence to safety regulations.
4
Is the HVAC system functioning efficiently without any leaks?

Select the condition of the HVAC system.

To ensure energy efficiency and proper temperature control.
5
Is there an active asset management plan in place?

Select the status of the asset management plan.

To ensure ongoing asset preservation and management.
6
What are the average monthly utility costs for the building?

Enter the average monthly utility costs (in your currency).

To assess energy efficiency and identify cost-saving opportunities.
Min: 0
Target: 1500
Max: 10000
7
What renovations have been performed on the building in the last five years?

Detail any renovations made.

To evaluate enhancements and their impact on asset value.
8
What is the condition of the building exterior?

Select the condition of the building exterior.

To identify potential maintenance needs and preserve asset value.
9
Are staff adequately trained on maintenance procedures?

Select the training status of the staff.

To ensure proper execution of maintenance activities.
10
How many maintenance tasks are currently pending?

Enter the number of pending maintenance tasks.

To assess the backlog of maintenance activities.
Min: 0
Target: 5
Max: 100
11
When was the last preventative maintenance performed?

Provide the date of the last maintenance performed.

To track maintenance activities and ensure compliance.
12
How often is preventative maintenance conducted?

Select the frequency of preventative maintenance.

To determine if maintenance schedules align with best practices.
13
Is there an air quality monitoring system in place?

Select the status of the air quality monitoring system.

To ensure compliance with air quality regulations.
14
What is the target percentage for energy consumption reduction?

Enter the target reduction percentage.

To assess commitment to improving energy efficiency.
Min: 0
Target: 10
Max: 100
15
Is there documentation for the facility's environmental policy?

Provide details about the environmental policy documentation.

To verify the existence of a formal environmental policy.
16
Are proper waste management procedures in place?

Select the status of waste management procedures.

To ensure compliance with environmental regulations.

FAQs

The frequency of use depends on the building's size, age, and complexity. Generally, it's recommended to perform comprehensive checks quarterly, with more frequent inspections for critical systems like HVAC and electrical.

Key areas typically include HVAC systems, electrical systems, plumbing, roofing, structural elements, fire safety systems, elevators, and general building envelope inspections.

The checklist is usually completed by facility managers, maintenance technicians, or specialized contractors, depending on the complexity of the systems being inspected.

By identifying and addressing issues early, the checklist helps prevent small problems from becoming major, costly repairs. It also improves energy efficiency and extends the lifespan of building systems, reducing long-term expenses.

Yes, the checklist can and should be customized to fit the specific needs of each building, taking into account its unique features, systems, and local regulations.

Benefits

Prevents costly emergency repairs and extends building lifespan

Ensures compliance with safety regulations and building codes

Improves energy efficiency and reduces operational costs

Enhances occupant comfort and satisfaction

Maintains property value and reduces long-term maintenance expenses