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Building Preventative Maintenance Checklist

A comprehensive checklist for conducting regular preventative maintenance on building systems and infrastructure to ensure optimal performance, safety, and longevity.

Building Preventative Maintenance Checklist

by: audit-now
4.6

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About This Checklist

A Building Preventative Maintenance Checklist is an essential tool for property managers, facility managers, and maintenance teams to ensure the longevity, safety, and efficiency of buildings. This comprehensive checklist helps identify potential issues before they become major problems, reducing unexpected breakdowns and costly repairs. By implementing a systematic approach to building maintenance, organizations can improve occupant comfort, extend the life of building systems, and comply with safety regulations. Regular use of this checklist can lead to significant cost savings, improved energy efficiency, and enhanced property value.

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Industry

Facility Management

Standard

ASTM E2018 - Property Assessment

Workspaces

industrial buildings
Healthcare Centers
Commercial Buildings
Residential Buildings
Educational Institutions

Occupations

Facility Manager
Building Maintenance Technician
Property Manager
Building Engineer
Maintenance Supervisor
1
Is the HVAC system functioning efficiently without any leaks?
2
What safety compliance measures are currently in place?
3
What is the energy efficiency rating of the building?
Min: 1
Target: 5
Max: 5
4
Is there a preventative maintenance schedule in place?
5
What is the condition of the building exterior?
6
What renovations have been performed on the building in the last five years?
7
What are the average monthly utility costs for the building?
Min: 0
Target: 1500
Max: 10000
8
Is there an active asset management plan in place?
9
How often is preventative maintenance conducted?
10
When was the last preventative maintenance performed?
11
How many maintenance tasks are currently pending?
Min: 0
Target: 5
Max: 100
12
Are staff adequately trained on maintenance procedures?
13
Are proper waste management procedures in place?
14
Is there documentation for the facility's environmental policy?
15
What is the target percentage for energy consumption reduction?
Min: 0
Target: 10
Max: 100
16
Is there an air quality monitoring system in place?

FAQs

The frequency of use depends on the building's size, age, and complexity. Generally, it's recommended to perform comprehensive checks quarterly, with more frequent inspections for critical systems like HVAC and electrical.

Key areas typically include HVAC systems, electrical systems, plumbing, roofing, structural elements, fire safety systems, elevators, and general building envelope inspections.

The checklist is usually completed by facility managers, maintenance technicians, or specialized contractors, depending on the complexity of the systems being inspected.

By identifying and addressing issues early, the checklist helps prevent small problems from becoming major, costly repairs. It also improves energy efficiency and extends the lifespan of building systems, reducing long-term expenses.

Yes, the checklist can and should be customized to fit the specific needs of each building, taking into account its unique features, systems, and local regulations.

Benefits of Building Preventative Maintenance Checklist

Prevents costly emergency repairs and extends building lifespan

Ensures compliance with safety regulations and building codes

Improves energy efficiency and reduces operational costs

Enhances occupant comfort and satisfaction

Maintains property value and reduces long-term maintenance expenses