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Chemical Inventory Management and Control Audit Checklist

A comprehensive checklist for auditing chemical inventory management and control practices, ensuring compliance with GHS standards and regulatory requirements, and addressing key aspects of procurement, storage, tracking, and disposal of chemicals in industrial and laboratory settings.

Chemical Inventory Management and Control Audit Checklist

by: audit-now
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About This Checklist

The Chemical Inventory Management and Control Audit Checklist is an essential tool for maintaining accurate records and ensuring proper handling of chemicals in industrial and laboratory settings. This comprehensive checklist addresses key aspects of chemical procurement, storage, tracking, and disposal in alignment with GHS standards and regulatory requirements. By implementing this checklist, organizations can optimize their chemical inventory processes, reduce waste, prevent overstocking or stockouts, and maintain compliance with safety regulations. Regular audits using this checklist help identify discrepancies in inventory records, verify proper storage conditions, ensure accurate labeling, and confirm that all personnel are following established procedures for chemical management.

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Industry

Chemicals

Standard

GHS - Globally Harmonized System for Chemical Classification

Workspaces

laboratories
manufacturing plants
and any areas where chemicals are stored or used
Chemical Storage Facilities

Occupations

Inventory Manager
Chemical Hygiene Officer
Procurement Specialist
Laboratory Manager
EHS Coordinator
1
Is the chemical inventory compliant with GHS labeling requirements?
2
Describe the process for chemical procurement.
3
What is the frequency of monitoring expiration dates for chemicals?
Min: 1
Target: Monthly
Max: 30
4
Are safety data sheets readily available for all chemicals?
5
Is there a documented protocol for chemical disposal?
6
Describe the current storage conditions for chemicals.
7
What is the acceptable temperature range for chemical storage?
Min: 0
Target: 15-25
Max: 50
8
Is access to the chemical storage area restricted to authorized personnel only?
9
Is emergency equipment (e.g., eyewash stations, safety showers) available in the chemical storage area?
10
When was the last inspection of the chemical storage area conducted?
11
Is appropriate PPE being used during chemical handling?
12
Have all personnel handling chemicals received adequate training?
13
Describe the process for reporting chemical spills or incidents.
14
How often is chemical handling training conducted?
Min: 1
Target: Annually
Max: 12
15
When was the last chemical handling training conducted?
16
What is the assessed risk level for the chemicals being handled?
17
Are appropriate control measures implemented for chemical hazards?
18
Describe the hazard communication plan in place for chemicals.
19
How frequently are emergency drills conducted for chemical incidents?
Min: 1
Target: Quarterly
Max: 12
20
When was the last risk assessment for chemicals conducted?
21
Are all chemicals properly labeled according to GHS standards?
22
Is the chemical inventory accurately maintained?
23
Describe the procedure for responding to chemical spills.
24
What percentage of chemical storage capacity is currently utilized?
Min: 0
Target: 75
Max: 100
25
When was the last training conducted on chemical safety and compliance?

FAQs

The checklist covers chemical procurement procedures, inventory tracking systems, storage conditions, labeling practices, expiration date monitoring, usage logging, disposal protocols, and access control measures.

Comprehensive audits should be conducted at least annually, with more frequent spot-checks and cycle counts performed on a monthly or quarterly basis, depending on the size and complexity of the chemical inventory.

The audit team should include inventory managers, chemical hygiene officers, procurement specialists, and representatives from the quality assurance and environmental health and safety departments.

The checklist ensures that all chemicals in the inventory are properly classified, labeled, and accompanied by up-to-date Safety Data Sheets (SDS) in accordance with GHS standards, and that this information is readily accessible to all relevant personnel.

Discrepancies should be immediately investigated and resolved, which may involve updating inventory records, relocating improperly stored chemicals, disposing of expired materials, or revising procurement and management procedures to prevent future issues.

Benefits of Chemical Inventory Management and Control Audit Checklist

Improves accuracy and efficiency of chemical inventory management

Ensures compliance with GHS standards and regulatory requirements for chemical control

Reduces chemical waste and associated disposal costs

Enhances safety by preventing the accumulation of expired or unnecessary chemicals

Facilitates better procurement decisions and cost control for chemical supplies