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EASA Part-145 Maintenance Data and Documentation Audit Checklist

A specialized audit checklist designed to assess and ensure compliance with EASA Part-145 regulations regarding the management, use, and control of maintenance data and documentation in aircraft maintenance organizations, focusing on information accuracy, currency, and proper record-keeping practices.

EASA Part-145 Maintenance Data and Documentation Audit Checklist

by: audit-now
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About This Checklist

The EASA Part-145 Maintenance Data and Documentation Audit Checklist is a vital tool for ensuring compliance with European Aviation Safety Agency (EASA) regulations regarding the management, use, and control of maintenance data and documentation in aircraft maintenance organizations. This specialized checklist addresses the critical aspects of maintaining up-to-date technical information, work order systems, and record-keeping practices as mandated by EASA Part-145. By thoroughly evaluating these areas, maintenance organizations can ensure the accuracy and currency of maintenance information, improve traceability, and maintain the highest standards of aviation safety. Regular implementation of this checklist not only aids in meeting regulatory requirements but also enhances operational efficiency, reduces the risk of maintenance errors due to outdated or incorrect information, and supports the overall quality management system.

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Industry

Aerospace and Defense

Standard

EASA Part-145 - Maintenance Organizations

Workspaces

Aircraft Maintenance Technical Office

Occupations

Technical Services Manager
Documentation Specialist
Quality Assurance Inspector
Maintenance Planner
Regulatory Compliance Officer
1
Is the maintenance data readily accessible and up-to-date?
2
Have all technical documents been reviewed for compliance?
3
What percentage of maintenance records are compliant with EASA Part-145?
Min: 0
Target: 100
Max: 100
4
Is the work order system functioning correctly?
5
Describe the procedures for maintaining the technical library.
6
Is there a version control system in place for technical documentation?
7
What is the frequency of updates to the technical documentation?
8
What percentage of staff have completed compliance training related to documentation?
Min: 0
Target: 100
Max: 100
9
When was the last audit of the technical documentation conducted?
10
What issues have been identified during the last documentation review?
11
Is there a verification process in place for data entry accuracy?
12
What is the current error rate in the maintenance data?
Min: 0
Target: 5
Max: 100
13
What procedures are in place for backing up maintenance data?
14
When was the last review of maintenance data conducted?
15
What data integrity issues have been identified in the last review?
16
Is there a record retention policy in place that complies with EASA Part-145?
17
What percentage of maintenance records have been audited in the last year?
Min: 0
Target: 75
Max: 100
18
Are all maintenance actions documented properly in the records?
19
When was the last audit of the maintenance records conducted?
20
What challenges have been faced in managing maintenance records?
21
Are there access control measures in place for technical documentation?
22
What is the average time taken to access technical documentation?
Min: 0
Target: 5
Max: 60
23
What feedback have users provided regarding documentation accessibility?
24
When was the last review of documentation accessibility conducted?
25
What improvements have been made to enhance documentation accessibility?

FAQs

This checklist covers areas such as maintenance manual currency, work order systems, technical library management, record-keeping practices, and electronic documentation systems.

By ensuring that maintenance is performed using current and accurate technical data, the checklist helps prevent maintenance errors, improves the quality of work, and ensures compliance with the latest safety standards and procedures.

The Technical Services department, Documentation Specialists, or designated personnel within the maintenance organization are typically responsible for managing maintenance data and documentation.

Comprehensive audits should be conducted annually, but more frequent reviews of critical documentation and data updates should be performed to ensure ongoing compliance and accuracy.

Yes, the checklist is designed to be applicable to both traditional paper-based systems and modern electronic documentation management systems, ensuring comprehensive coverage regardless of the format used.

Benefits of EASA Part-145 Maintenance Data and Documentation Audit Checklist

Ensures compliance with EASA Part-145 maintenance data and documentation requirements

Improves accuracy and reliability of maintenance work through proper information management

Enhances traceability and accountability in maintenance records

Reduces the risk of maintenance errors due to outdated or incorrect technical information

Supports efficient auditing and regulatory inspections through well-organized documentation