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EASA Part-M Aircraft Records and Documentation Audit Checklist

A detailed audit checklist for evaluating compliance with EASA Part-M regulations regarding aircraft maintenance records, technical logs, and airworthiness documentation management.

EASA Part-M Aircraft Records and Documentation Audit Checklist
by: audit-now
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About This Checklist

The EASA Part-M Aircraft Records and Documentation Audit Checklist is a vital tool for ensuring compliance with European Aviation Safety Agency (EASA) regulations regarding aircraft maintenance records and documentation. This comprehensive checklist is designed to evaluate the accuracy, completeness, and proper management of aircraft technical logs, maintenance records, and airworthiness documentation. By systematically assessing record-keeping practices, this checklist helps aviation organizations maintain transparency, traceability, and regulatory compliance, which are crucial for safe aircraft operations and effective continuing airworthiness management.

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Industry

Aviation

Standard

EASA Part-M

Workspaces

Technical Records Office
CAMO Facility
Aircraft Documentation Center

Occupations

Technical Records Specialist
CAMO Records Manager
Quality Assurance Auditor
Maintenance Planning Engineer
Airworthiness Review Staff

Aircraft Records and Documentation Audit

(0 / 5)

1
What measures are in place to ensure the integrity of aircraft records?

Describe the measures implemented for data integrity.

To assess the effectiveness of data integrity controls.
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2
Is all airworthiness documentation complete and compliant with EASA Part-M?

Select the status of the airworthiness documentation.

To confirm that the aircraft meets all airworthiness standards.
3
What is the retention period for maintenance records?

Enter the retention period in years.

To ensure compliance with regulatory requirements for record-keeping.
Min: 0
Target: 5
Max: 10
4
Is all technical documentation readily available for inspection?

Provide details about the availability of technical documentation.

To verify that necessary documentation is accessible during audits.
5
Are all aircraft maintenance records complete and up to date?

Select the status of the maintenance records.

To ensure compliance with regulatory requirements and maintain airworthiness.
6
On a scale of 1 to 5, how would you rate the quality of the aircraft records?

Enter a rating from 1 (Very Poor) to 5 (Excellent).

To evaluate the overall quality of record-keeping practices.
Min: 1
Target: 4
Max: 5
7
Are there effective access control measures in place for aircraft records?

Indicate if access controls are in place.

To ensure that only authorized personnel can access sensitive records.
8
Are all records in compliance with EASA regulations?

Select the compliance status.

To ensure adherence to regulatory standards for aviation safety.
9
Are there any discrepancies noted in the aircraft records?

Provide details if there are any discrepancies.

To identify any issues that need to be rectified to maintain compliance.
10
When was the last audit of the aircraft records conducted?

Select the date of the last audit.

To track the frequency of audits and ensure timely reviews of records.
11
Please provide any comments or observations on current documentation practices.

Share your comments or observations here.

To gather qualitative feedback on the effectiveness of documentation processes.
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12
How many outstanding action items are related to aircraft record compliance?

Enter the number of outstanding action items.

To assess the backlog of compliance-related tasks that need attention.
Min: 0
Target: 0
13
Have staff responsible for record-keeping received adequate training?

Select the training status of the staff.

To verify that personnel are properly trained in compliance and record management.
14
When is the next scheduled review of aircraft records?

Select the date for the next scheduled review.

To ensure that regular reviews are planned and executed.
15
What is the process for updating aircraft documentation?

Describe the documentation update process.

To understand the procedures in place for maintaining current records.
16
When was the last update made to the aircraft records?

Select the date of the last update.

To verify how current the records are and ensure timely updates.
17
Describe how compliance with record-keeping policies is ensured.

Provide details on compliance measures.

To assess the measures taken to guarantee adherence to established policies.
18
How many corrections have been made to aircraft records in the past year?

Enter the number of record corrections.

To evaluate the frequency of errors and the effectiveness of record-keeping practices.
Min: 0
Target: 2
19
Are there established procedures for backing up aircraft records?

Indicate if data backup procedures are implemented.

To confirm that there are measures in place to prevent data loss.
20
Is there an audit trail available for all aircraft records?

Select the availability status of the audit trail.

To ensure that all changes to records can be tracked for accountability.
21
When is the next scheduled training for staff on record-keeping practices?

Select the date for the next training session.

To ensure that staff remain updated on best practices and compliance requirements.
22
What issues were identified in previous audits regarding record accuracy?

Provide details on issues from past audits.

To understand the historical context and address recurring issues.
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23
How many requests for record access have been received in the past year?

Enter the number of access requests.

To assess the demand for access to aircraft records and evaluate accessibility.
Min: 0
Target: 5
24
Are all aircraft records maintained in the required format?

Select the compliance status of record formats.

To ensure that records meet the regulatory format requirements.
25
Is there a process in place to verify the accuracy of aircraft records?

Indicate if a verification process exists.

To ensure that records are accurate and reliable for regulatory compliance.

FAQs

The main objective is to assess and ensure compliance with EASA Part-M regulations regarding the maintenance, storage, and management of aircraft technical records and documentation throughout the aircraft's operational life.

This checklist should be used by technical records personnel, quality assurance managers, CAMO staff, and aviation auditors responsible for overseeing aircraft documentation and record-keeping processes.

Audits of aircraft records and documentation should be conducted at least annually, or more frequently for high-utilization aircraft or when significant maintenance events occur.

The checklist covers areas such as aircraft technical logs, maintenance records, airworthiness directives compliance, component life tracking, modification records, and electronic record-keeping systems.

Accurate and complete aircraft records ensure full traceability of maintenance activities, component life cycles, and modifications, which is crucial for making informed decisions about aircraft airworthiness and safety.

Benefits

Ensures compliance with EASA Part-M record-keeping requirements

Improves traceability of aircraft maintenance and modification history

Enhances data integrity and reliability for airworthiness management

Facilitates efficient transfer of aircraft between operators

Supports quick and accurate airworthiness reviews and audits