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ISO 14001 Documentation and Record-Keeping Audit Checklist

This checklist is designed to evaluate the documentation and record-keeping practices related to environmental management in manufacturing, ensuring compliance with ISO 14001 standards.

ISO 14001 Documentation and Record-Keeping Audit Checklist
by: audit-now
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About This Checklist

Effective documentation and record-keeping are critical components of a successful environmental management system in the manufacturing industry. This ISO 14001 Documentation and Record-Keeping Audit Checklist serves as a vital tool for auditors and business professionals to assess the adequacy and accuracy of environmental records. By utilizing this checklist, organizations can identify gaps in their documentation processes, enhance compliance with ISO 14001 standards, and ensure that all necessary records are maintained for regulatory purposes. This structured approach not only mitigates risks but also promotes a culture of accountability and transparency within the organization.

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Industry

Manufacturing

Standard

ISO 14001

Workspaces

Manufacturing Facilities
Corporate Offices

Occupations

Environmental Manager
Quality Assurance Auditor
Compliance Analyst
Document Control Specialist

Documentation and Record-Keeping Audit

(0 / 5)

1
How often are documentation audits conducted?

Select the frequency of documentation audits.

To assess the frequency of audits in maintaining compliance.
2
Have employees received training on documentation management?

Indicate if training has been conducted.

To confirm that staff are knowledgeable about documentation protocols.
3
What is the retention period for environmental records?

Enter the retention period in years.

To ensure compliance with legal and regulatory requirements.
Min: 1
Target: 5
Max: 10
4
Describe the procedure for record-keeping.

Provide a brief description of the record-keeping procedure.

To evaluate the effectiveness of record-keeping practices.
5
Are all relevant documents controlled and regularly reviewed?

Select compliance status.

To ensure that all documentation is current and accessible for environmental management.
6
Has an internal audit been completed in the last year?

Indicate whether the internal audit has been completed.

To ensure that internal audits are performed regularly to maintain compliance.
7
When was the last review of environmental documents conducted?

Select the date of the last document review.

To track the timeliness of document reviews.
8
Provide a summary of any non-conformities identified in the last audit.

Summarize non-conformities identified.

To understand past issues and improve future compliance.
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9
How many documented procedures are in place for environmental management?

Enter the total number of documented procedures.

To evaluate the comprehensiveness of documented procedures.
Min: 1
Target: 10
Max: 50
10
Is the current Environmental Management Plan readily available?

Select the availability status of the Environmental Management Plan.

To confirm that the Environmental Management Plan is accessible for review and implementation.
11
Is the organization compliant with record retention policies?

Select compliance status regarding record retention.

To verify that records are retained in accordance with policies.
12
What is the date for the next scheduled environmental audit?

Select the next scheduled audit date.

To keep track of upcoming audits for timely compliance checks.
13
How often are environmental records audited?

Enter the frequency of record audits per year.

To ensure that records are reviewed regularly for compliance.
Min: 1
Target: 6
Max: 12
14
Describe the process for maintaining environmental records.

Provide a description of the record maintenance process.

To assess the adequacy of record maintenance procedures.
15
Are all environmental reporting requirements being met?

Select compliance status regarding reporting requirements.

To ensure adherence to legal and regulatory reporting obligations.
16
Is the organization compliant with all applicable environmental legal requirements?

Select compliance status regarding legal requirements.

To verify adherence to legal obligations related to environmental management.
17
When was the last training session on the Environmental Management System conducted?

Select the date of the last EMS training session.

To ensure that staff are kept informed and trained on the EMS.
18
How many improvement initiatives have been implemented in the past year?

Enter the number of improvement initiatives implemented.

To assess the organization's commitment to continual improvement in environmental performance.
Min: 0
Target: 3
Max: 20
19
Provide a summary of the documented objectives and targets for environmental performance.

Summarize the objectives and targets set for environmental performance.

To evaluate the clarity and relevance of environmental objectives and targets.
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20
Has a management review of the environmental management system been conducted in the last year?

Indicate whether the management review has been conducted.

To ensure that management is actively engaged in the review of the environmental management system.
21
Have stakeholders been engaged in sustainability efforts?

Indicate whether stakeholders have been engaged.

To confirm that stakeholder input is considered in sustainability initiatives.
22
When was the last sustainability assessment conducted?

Select the date of the last sustainability assessment.

To ensure regular evaluation of sustainability practices.
23
Provide a summary of sustainability initiatives implemented in the past year.

Summarize the sustainability initiatives undertaken.

To evaluate the effectiveness and scope of sustainability practices.
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24
How many sustainability goals has the organization set for this year?

Enter the number of sustainability goals for the year.

To assess the organization’s commitment to advancing sustainability initiatives.
Min: 1
Target: 5
Max: 20
25
Is there a sustainability policy in place and readily available?

Select the availability status of the sustainability policy.

To ensure the organization has a formal commitment to sustainability practices.

FAQs

The checklist focuses on evaluating the adequacy and accuracy of documentation and record-keeping practices related to environmental management.

Environmental managers, quality assurance auditors, compliance analysts, and document control specialists typically use this checklist.

This checklist can be applied in manufacturing facilities, corporate offices, and any location where environmental documentation is maintained.

Documentation audits should be conducted at least annually or whenever significant changes occur in environmental management practices.

Key elements assessed include compliance records, training documentation, incident reports, and environmental performance data.

Benefits

Streamlines the process of identifying non-compliance issues.

Encourages proactive measures for environmental risk management.

Improves documentation and record-keeping practices.

Enhances stakeholder trust through transparent environmental practices.

Facilitates training and awareness programs for employees.