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Patika Global Technology Ltd.

167-169 Great Portland Street, 5th floor, London, W1W 5PF

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Pharmacy Automation and Technology Systems Audit Checklist

A comprehensive checklist for auditing pharmacy automation and technology systems, covering robotic dispensing, e-prescribing, inventory management software, and barcode scanning to ensure optimal performance and integration with pharmacy workflows.

Pharmacy Automation and Technology Systems Audit Checklist

by: audit-now
4.5

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About This Checklist

In the modern pharmacy landscape, automation and technology systems play a crucial role in enhancing efficiency, accuracy, and patient safety. This Pharmacy Automation and Technology Systems Audit Checklist is designed to systematically evaluate and improve the implementation, maintenance, and utilization of various technological solutions in pharmacy operations. By addressing key areas such as robotic dispensing systems, electronic prescribing, inventory management software, and barcode scanning technology, this checklist helps ensure optimal performance, regulatory compliance, and integration of these systems into daily pharmacy workflows. Regular use of this checklist can significantly improve operational efficiency, reduce medication errors, enhance inventory management, and contribute to better overall pharmacy performance and patient care.

Learn more

Industry

Healthcare

Standard

ASHP Automated Dispensing Guidelines

Workspaces

Pharmacies

Occupations

Pharmacists
Pharmacy Technicians
IT Specialists
Pharmacy Managers
Technology Coordinators
1
Is the inventory management system effective in tracking medication stock levels?
2
Describe any challenges faced in the pharmacy workflow.
​
3
What is the average time taken to process a prescription?
​
Min: 0
Target: 15
Max: 120
4
Is the integration with electronic health records functioning properly?
5
Is there a system in place for reporting medication errors?
6
What training is provided to staff regarding medication safety?
​
7
What is the accuracy rate of medication reconciliation?
​
Min: 0
Target: 95
Max: 100
8
Is safety technology (e.g., barcode scanning) used for medication administration?
9
Is the automated dispensing device functioning as intended?
10
What feedback do users provide regarding the pharmacy automation systems?
​
11
What is the estimated reduction in processing time due to automation?
​
Min: 0
Target: 30
Max: 120
12
Have all staff received training on the automated systems?
13
Are the pharmacy technology systems integrated effectively?
14
What training do staff receive on the technology systems?
​
15
How often do the technology systems experience downtime?
​
Min: 0
Target: 2
Max: 30
16
Do the pharmacy technology systems comply with industry standards?
17
Auditor Name
​
18
Site/Location
​
19
Date
​

FAQs

The audit should be conducted quarterly, with additional checks after any major system updates, new technology implementations, or significant workflow changes.

The audit is typically performed by pharmacy managers, IT specialists with pharmacy expertise, or designated technology coordinators familiar with pharmacy operations and systems.

The checklist covers areas such as robotic dispensing system performance, e-prescribing software functionality, inventory management system accuracy, barcode scanning technology utilization, and integration of various systems with pharmacy workflows.

Audit results can be used to identify areas for system optimization, provide targeted staff training on technology use, update standard operating procedures, and make informed decisions about future technology investments.

Yes, the checklist is designed to be scalable and adaptable for various pharmacy settings, from small independent pharmacies to large chain operations, with adjustments based on the specific technologies implemented in each setting.

Benefits of Pharmacy Automation and Technology Systems Audit Checklist

Ensures proper implementation and utilization of pharmacy automation systems

Improves medication dispensing accuracy and efficiency through technology

Enhances inventory management and reduces stockouts through automated systems

Promotes patient safety through advanced error-checking and verification processes

Facilitates compliance with electronic prescribing and record-keeping regulations