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SAE AS5553 Documentation and Record-Keeping Audit Checklist

This checklist is designed to audit and ensure compliance with the documentation and record-keeping requirements of the SAE AS5553 standard in the aerospace and defense industry.

SAE AS5553 Documentation and Record-Keeping Audit Checklist

by: audit-now
4.2

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About This Checklist

The SAE AS5553 Documentation and Record-Keeping Audit Checklist is an essential tool for aerospace and defense industry professionals to ensure comprehensive and compliant documentation practices. This checklist aligns with the SAE AS5553 standard, focusing on the creation, maintenance, and storage of critical records related to electronic component sourcing, testing, and usage. By implementing this checklist, organizations can enhance their traceability efforts, support regulatory compliance, and facilitate effective risk management throughout the component lifecycle.

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Industry

Aerospace and Defense

Standard

SAE AS5553 - Counterfeit Electronic Parts Prevention

Workspaces

Corporate offices
Document control centers
IT Infrastructure

Occupations

Quality Assurance Manager
Document Control Specialist
Compliance Officer
Records Management Coordinator
Audit Manager
1
Is there a documented procedure for document control?
2
Please describe the record-keeping process in place.
3
What is the document retention period (in years)?
Min: 0
Target: 5
Max: 20
4
Are records traceable to their source documents?
5
Is an electronic data management system used for documentation?
6
Is there a documented lifecycle for each electronic component?
7
Are the documented lifecycles compliant with industry standards?
8
How often are lifecycle reviews performed (in years)?
Min: 1
Target: 1
Max: 5
9
Is lifecycle management software utilized for tracking components?
10
When was the lifecycle documentation last updated?
11
Is the documentation compliant with regulatory requirements?
12
Please list the relevant regulations applicable to the documentation.
13
How often is training provided on regulatory requirements (in years)?
Min: 1
Target: 1
Max: 3
14
Are documentation updates made in response to regulatory changes?
15
When was the last compliance audit conducted for documentation?

FAQs

Proper documentation and record-keeping are crucial for SAE AS5553 compliance as they provide a traceable history of component sourcing, testing, and usage, which is essential for detecting and mitigating risks associated with counterfeit or substandard parts.

The checklist covers supplier certifications, incoming inspection reports, test results, traceability records, non-conformance reports, corrective action documentation, and disposal records for suspect or confirmed counterfeit parts.

SAE AS5553 typically recommends retaining records for a minimum of 10 years or for the service life of the product, whichever is longer. This checklist helps ensure compliance with these retention requirements.

Quality assurance managers, document control specialists, and compliance officers should be primarily responsible for maintaining and auditing the documentation system, with input from various departments such as engineering, procurement, and production.

This checklist includes items for regular review and update of documentation procedures, assessment of record completeness and accuracy, and evaluation of the effectiveness of the current documentation system in supporting SAE AS5553 compliance and risk management efforts.

Benefits of SAE AS5553 Documentation and Record-Keeping Audit Checklist

Ensures compliance with SAE AS5553 documentation requirements

Enhances traceability of electronic components throughout their lifecycle

Facilitates efficient audits and investigations when needed

Supports informed decision-making in component selection and risk management

Improves overall quality assurance and regulatory compliance