Single logo
LoginSign Up

Sustainable Event Planning Checklist

A comprehensive checklist for planning and executing environmentally sustainable events, focusing on reducing ecological impact and promoting social responsibility.

Sustainable Event Planning Checklist

by: audit-now
4.6

Get Template

About This Checklist

In today's environmentally conscious world, sustainable event planning has become a crucial aspect of the event management industry. This Sustainable Event Planning Checklist is an essential tool for event organizers committed to reducing the environmental impact of their events while enhancing their social responsibility. By addressing key areas such as waste reduction, energy efficiency, and sustainable sourcing, this checklist helps create eco-friendly events that align with global sustainability goals and meet the expectations of environmentally aware attendees.

Learn more

Industry

Events and Entertainment

Standard

ISO 20121 - Sustainable Event Management

Workspaces

Office Buildings

Occupations

Event Planner
Sustainability Coordinator
Event Manager
Green Event Specialist
Corporate Social Responsibility Manager
1
Is there a defined waste reduction strategy for the event?
2
What type of energy source will be used for the event?
3
Are all suppliers committed to sustainable sourcing?
4
What is the estimated carbon footprint of the event?
Min: 0
Target: 0
Max: 1000
5
Are there green transportation options provided for attendees?
6
Is the event venue certified for sustainability?
7
Are recycling stations available at the event?
8
What is the estimated water usage for the event?
Min: 0
Target: 0
Max: 5000
9
Will digital materials be used instead of printed materials?
10
What is the plan for managing catering waste?
11
Are all products sourced locally?
12
What is the target waste diversion rate for the event?
Min: 0
Target: 0
Max: 100
13
Will a post-event sustainability report be created?
14
What communication strategy will be used to promote sustainability?
15
Are vendors selected based on their sustainability practices?
16
What is the estimated carbon offset for event attendees?
Min: 0
Target: 0
Max: 1000
17
Have staff received training on sustainability practices?
18
How will sustainability be promoted during the event?
19
Have biodiversity considerations been included in the event planning?
20
What percentage of the budget is allocated for sustainability initiatives?
Min: 0
Target: 0
Max: 100

FAQs

The checklist covers various aspects of sustainable event planning, including waste management, energy efficiency, sustainable transportation, eco-friendly catering, and responsible sourcing of materials and supplies.

By following this checklist, event planners can ensure they're addressing key sustainability criteria, which can contribute to achieving certifications like ISO 20121 or aligning with the United Nations Sustainable Development Goals.

Yes, the checklist is designed to be adaptable for various event types and scales, from small corporate meetings to large-scale festivals, with the core sustainability principles remaining applicable across the board.

Sustainable practices can lead to cost savings through efficient resource use, enhance brand image, attract environmentally conscious sponsors and attendees, and provide a competitive edge in the event industry.

It's recommended to review and update the checklist annually or before each major event to incorporate new sustainability technologies, practices, and regulations in the rapidly evolving field of sustainable event management.

Benefits of Sustainable Event Planning Checklist

Reduces the environmental footprint of events

Enhances brand reputation through demonstrated commitment to sustainability

Optimizes resource use and potentially reduces costs

Aligns events with global sustainability initiatives and standards

Attracts environmentally conscious attendees and sponsors