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AS9110 Technical Data Management Audit Checklist

A comprehensive checklist for auditing technical data management processes in aerospace and defense organizations to ensure compliance with AS9110 standards in maintenance, repair, and overhaul operations.

AS9110 Technical Data Management Audit Checklist
by: audit-now
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About This Checklist

The AS9110 Technical Data Management Audit Checklist is a critical tool for aerospace and defense organizations to ensure proper control, distribution, and utilization of technical documentation in maintenance, repair, and overhaul (MRO) operations. This comprehensive checklist addresses key aspects of technical data management in accordance with AS9110 standards. By implementing this checklist, organizations can enhance the accuracy and currency of maintenance information, improve regulatory compliance, reduce errors due to outdated or incorrect data, and streamline MRO processes in the aerospace sector.

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Industry

Aerospace and Defense

Standard

AS9110

Workspaces

Aircraft Maintenance Technical Library

Occupations

Technical Publications Manager
Document Control Specialist
Maintenance Engineer
Quality Assurance Inspector
IT Support Specialist

Technical Data Management Audit

(0 / 5)

1
Is maintenance information readily available for reference?

Provide details on availability.

To ensure that relevant information is easily accessible to personnel.
2
Are there any instances of non-compliance with regulatory standards?

Select compliance status.

To evaluate adherence to industry regulations.
3
How often are data integrity checks performed?

Enter frequency (in days).

To determine the regularity of checks ensuring data accuracy.
Min: 1
Target: Monthly
Max: 30
4
Describe the procedures for document control in MRO operations.

Provide a detailed description.

To assess the effectiveness of document management practices.
5
Is there a documented version control process for technical data?

Select compliance status.

To ensure that all technical data is current and accessible.
6
Is an audit trail maintained for changes made to technical documents?

Select audit trail status.

To ensure accountability and traceability of document modifications.
7
What is the retention policy for technical documents?

Provide the document retention policy details.

To ensure compliance with legal and regulatory requirements regarding document storage.
8
How many access levels are defined for technical documents?

Enter the number of access levels.

To assess the security and access control measures for documentation.
Min: 1
Target: 3
Max: 10
9
Is there a formal change management process in place for technical documents?

Indicate whether a change management process exists.

To verify that changes to documents are controlled and documented.
10
How frequently are technical documents reviewed for accuracy and relevance?

Select the frequency of reviews.

To ensure that technical documentation is up-to-date and meets operational needs.
11
Is there an incident reporting process for data integrity issues?

Select incident reporting status.

To verify that there is a mechanism for reporting and addressing data integrity problems.
12
How often are backups of technical data performed?

Select the frequency of data backups.

To ensure that data is secured and can be recovered in case of loss.
13
Describe the procedures in place for data validation.

Provide a detailed description of data validation procedures.

To understand the methods used to ensure data accuracy and integrity.
14
What is the current error rate in data entry for technical documents?

Enter the error rate percentage.

To assess the accuracy of data entry processes and identify areas for improvement.
Min: 0
Target: 2
Max: 100
15
Are personnel trained in proper data entry procedures?

Indicate if training is provided.

To ensure that data is entered correctly and consistently by trained personnel.
16
Is technical documentation easily accessible to maintenance personnel?

Select accessibility status.

To ensure that personnel can access necessary documentation without delays.
17
Are technical documents regularly updated to reflect current practices?

Indicate if documents are regularly updated.

To ensure that documentation remains relevant and accurate.
18
What is the average time taken to retrieve a technical document?

Enter the average retrieval time in minutes.

To assess the efficiency of the document retrieval system.
Min: 1
Target: 5
Max: 60
19
What is the process for reviewing maintenance documentation?

Describe the review process in detail.

To ensure that there is a consistent review process in place for maintaining document accuracy.
20
Is the technical documentation compliant with AS9110 standards?

Select compliance status.

To ensure that all documentation meets the required aerospace standards.
21
What percentage of staff have completed training on data management best practices?

Enter the percentage of trained staff.

To assess the level of training and compliance among staff regarding data management.
Min: 0
Target: 85
Max: 100
22
Is an audit trail maintained for changes made to technical documents?

Indicate whether an audit trail is maintained.

To ensure accountability in the modification of important documents.
23
Is there a formal approval process for technical documents?

Select approval process status.

To ensure that all documents go through a structured approval before use.
24
How many revisions have been made to technical documents in the past year?

Enter the total number of revisions.

To evaluate the frequency of updates and changes made to technical data.
Min: 0
Target: 10
Max: 100
25
What software is utilized for managing technical data?

Provide the name and version of the software.

To assess the tools used for data management and their effectiveness.

FAQs

The main objective is to assess an organization's processes for managing, controlling, and distributing technical data used in aerospace maintenance, repair, and overhaul operations, ensuring compliance with AS9110 requirements.

Effective technical data management ensures that maintenance personnel have access to accurate, up-to-date information, reducing the risk of errors in maintenance procedures and enhancing overall aviation safety.

The audit process should involve technical publications managers, document control specialists, maintenance engineers, quality assurance personnel, and IT support staff to ensure a comprehensive evaluation of technical data management practices.

Key areas include document control processes, revision management, distribution methods, access control, data integrity, regulatory compliance, and integration of technical data management with maintenance procedures.

Technical data management audits should be conducted at least annually, with more frequent reviews recommended for critical documentation or following significant changes in regulations or maintenance procedures.

Benefits

Ensures compliance with AS9110 technical data management requirements

Improves accuracy and currency of maintenance documentation

Reduces errors caused by outdated or incorrect technical information

Enhances traceability and version control of technical documents

Supports efficient access to critical maintenance data