A comprehensive checklist for auditing document control and record management processes in aviation distribution, ensuring compliance with AS9120 standards and best practices in aerospace information management.
AS9120 Document Control and Record Management Audit Checklist
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About This Checklist
The AS9120 Document Control and Record Management Audit Checklist is an indispensable tool for aviation distributors to ensure compliance with the stringent documentation requirements of the aerospace industry. This checklist focuses on the critical aspects of creating, maintaining, and controlling documents and records as specified in the AS9120 standard. By implementing this checklist, organizations can enhance their information management processes, improve traceability, and demonstrate compliance with regulatory requirements, ultimately contributing to the safety and reliability of aerospace operations.
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Select the current lifecycle stage of the document.
Enter the date for the next review.
Enter the name of the document owner.
Indicate whether access controls are in place.
Provide the total number of copies.
Select the integrity status of the document.
Enter the checksum value.
Enter the date of the last integrity check.
Indicate whether an audit trail exists.
Provide a brief summary of the document's revision history.
Select the assigned access level for the document.
Indicate whether accessibility features are in place.
Enter the name of the compliance standard.
Enter the date of the last accessibility review.
Provide the number of accessibility issues found.
Select the security classification of the document.
Indicate whether encryption is utilized.
Enter the date of the last security audit.
Provide details on any security incidents related to this document.
Enter the number of unauthorized access attempts.
FAQs
The primary purpose is to assess and improve an organization's processes for creating, maintaining, and controlling documents and records in compliance with AS9120 requirements for aviation distributors.
By ensuring proper documentation and record-keeping, the checklist helps maintain accurate product information, traceability, and quality control, which are crucial for aviation safety.
Quality managers, document control specialists, IT personnel, and department heads responsible for generating and maintaining aerospace-related documents should be involved in the audit process.
The checklist covers various types including quality manuals, procedures, work instructions, technical data, certificates of conformity, test reports, and supplier documentation.
These audits should be conducted at least annually, with more frequent internal reviews recommended to ensure ongoing compliance and effectiveness of the document control system.
Benefits
Ensures compliance with AS9120 documentation requirements
Improves traceability and accessibility of critical information
Reduces risks associated with outdated or incorrect documentation
Enhances efficiency in document retrieval and management
Supports regulatory compliance and audit readiness