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AS9120 Inventory Management and Traceability Audit Checklist

A detailed checklist for auditing inventory management and traceability processes in aerospace and defense organizations against AS9120 requirements, focusing on stock control, product identification, and lot tracking.

AS9120 Inventory Management and Traceability Audit Checklist
by: audit-now
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About This Checklist

The AS9120 Inventory Management and Traceability Audit Checklist is an essential tool for aerospace and defense organizations to ensure compliance with the inventory control and traceability requirements of the AS9120 standard. This comprehensive checklist addresses key aspects of inventory management, including stock control, lot tracking, and product identification within the aerospace supply chain. By implementing this checklist, companies can enhance their inventory accuracy, improve product traceability, and maintain compliance with AS9120 requirements, ultimately contributing to the safety and reliability of aerospace products.

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Industry

Aerospace and Defense

Standard

AS9120

Workspaces

Warehouses
Distribution centers
Storage facilities

Occupations

Inventory Manager
Warehouse Supervisor
Quality Control Specialist
Supply Chain Coordinator
Logistics Analyst

Inventory Management and Traceability Audit

(0 / 7)

1
On a scale of 1 to 5, how would you rate the storage conditions?

Enter a rating from 1 (Very Poor) to 5 (Excellent).

To evaluate the conditions in which inventory is stored.
Min: 1
Target: 4
Max: 5
2
When was the last inventory audit conducted?

Select the date of the last inventory audit.

To track the frequency of inventory audits.
3
What method is used for product identification?

Describe the method used for product identification.

To determine the methods used for identifying products in inventory.
4
Is there a program in place for counterfeit part prevention?

Select the current status of the counterfeit part prevention program.

To ensure measures are taken against counterfeit parts in the supply chain.
5
What is the accuracy percentage of lot tracking?

Enter the percentage of lot tracking accuracy.

To assess how accurately lots are tracked in the inventory.
Min: 0
Target: 95
Max: 100
6
Are traceability procedures implemented and followed?

Indicate if traceability procedures are implemented.

To verify that traceability measures are in place for aerospace parts.
7
Is the inventory accuracy maintained at the required standard?

Select the current status of inventory accuracy.

To ensure that the records reflect the actual inventory available.
8
What issues have been encountered in inventory management?

Describe any issues encountered.

To identify and document challenges faced in inventory management.
Write something awesome...
9
Is the material handling equipment in good working condition?

Select the status of material handling equipment.

To verify that equipment used for handling inventory is operational.
10
When is the next scheduled inventory review?

Select the date for the next inventory review.

To ensure regular reviews of inventory management practices.
11
Is the inventory management system compliant with AS9120 standards?

Indicate if the system is compliant with AS9120 standards.

To ensure adherence to industry standards for aerospace inventory management.
12
What is the average time taken for inventory replenishment (in days)?

Enter the average time for inventory replenishment.

To evaluate the efficiency of the inventory replenishment process.
Min: 0
Target: 5
Max: 30
13
Describe the procedures for inventory adjustments.

Provide details about the inventory adjustment procedures.

To understand the procedures followed for making inventory adjustments.
14
Is the stock control system functioning effectively?

Select the status of the stock control system.

To assess the effectiveness of the stock control procedures in place.
15
What is the inventory turnover ratio?

Enter the inventory turnover ratio.

To evaluate how effectively inventory is being managed and utilized.
Min: 1
Target: 5
Max: 20
16
Are the storage conditions for inventory compliant with standards?

Select the compliance status of storage conditions.

To ensure that inventory storage conditions meet industry standards.
17
When was the last supplier audit conducted?

Select the date of the last supplier audit.

To track the frequency of audits conducted on suppliers.
18
What challenges are faced in managing inventory within the supply chain?

Describe any challenges encountered in inventory management.

To identify and document challenges specific to inventory within the supply chain.
Write something awesome...
19
Are there measures in place to prevent counterfeit parts in the supply chain?

Indicate if counterfeit prevention measures are implemented.

To ensure that the supply chain has adequate measures against counterfeit parts.
20
What is the average lead time from suppliers (in days)?

Enter the average lead time from suppliers.

To assess the efficiency of the supply chain in terms of lead time.
Min: 1
Target: 10
Max: 60
21
Are the suppliers compliant with the required standards?

Select the compliance status of the suppliers.

To ensure that suppliers meet aerospace industry compliance requirements.
22
What improvements could be made to the inventory management process?

Describe any suggested improvements for inventory management.

To gather insights for enhancing inventory management practices.
Write something awesome...
23
Has a counterfeit risk assessment been conducted?

Select the status of the counterfeit risk assessment.

To determine if risks of counterfeit parts are being assessed.
24
When was the last traceability audit conducted?

Select the date of the last traceability audit.

To monitor the frequency of traceability audits for compliance.
25
Is there documentation for all inventory management procedures?

Indicate if all inventory management procedures are documented.

To ensure that all procedures are documented for compliance and training purposes.
26
What percentage of lot tracking is accurate?

Enter the percentage of accurate lot tracking.

To measure the effectiveness of lot tracking in the inventory system.
Min: 0
Target: 98
Max: 100
27
What procedures are in place for record keeping related to inventory?

Describe the record keeping procedures for inventory.

To understand the processes followed for maintaining accurate records.
28
Is the traceability system fully functional and operational?

Select the current functionality status of the traceability system.

To ensure that the traceability system is working as intended for tracking inventory.
29
What suggestions do you have for improving safety in the inventory area?

Provide any suggestions for improving safety protocols.

To gather feedback for enhancing safety measures.
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30
Is personal protective equipment available for staff in the inventory area?

Select the availability status of personal protective equipment.

To ensure that safety equipment is accessible to employees.
31
When was the last safety inspection conducted?

Select the date of the last safety inspection.

To ensure regular safety inspections are being performed.
32
What training has been provided to staff on safety protocols?

Describe the safety training provided to staff.

To ensure that staff are adequately trained in safety measures.
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33
Are emergency procedures posted in the inventory area?

Indicate if emergency procedures are posted.

To verify that emergency procedures are easily accessible to staff.
34
How many safety incidents have occurred in the past year?

Enter the number of safety incidents reported in the past year.

To assess the safety performance and identify areas for improvement.
Min: 0
Target: 2
Max: 100
35
Is the inventory area compliant with safety regulations?

Select the current safety compliance status of the inventory area.

To ensure that safety standards are being upheld in the inventory storage areas.

FAQs

The checklist includes items to verify regular cycle counts, physical inventory procedures, and reconciliation processes to ensure inventory accuracy and identify discrepancies.

It addresses proper labeling, part numbering systems, and unique identifiers for aerospace parts, ensuring compliance with AS9120 and customer requirements for product identification.

The checklist includes verification of lot and serial number tracking systems, from receipt to shipment, ensuring full traceability of aerospace components throughout their lifecycle.

It covers proper storage conditions, shelf-life management, and special handling requirements for sensitive aerospace components to maintain their quality and integrity.

The checklist includes items to verify segregation of suspect parts, quarantine procedures, and verification processes to prevent the introduction of counterfeit parts into inventory.

Benefits

Ensures compliance with AS9120 inventory management requirements

Improves accuracy and efficiency of inventory control processes

Enhances product traceability throughout the supply chain

Reduces risks associated with inventory discrepancies and obsolescence

Facilitates quick and effective product recalls when necessary