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Commercial HVAC Maintenance Checklist

A comprehensive checklist for maintaining and inspecting commercial heating, ventilation, and air conditioning systems to ensure optimal performance, energy efficiency, and longevity.

Commercial HVAC Maintenance Checklist
by: audit-now
4.8

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About This Checklist

A Commercial HVAC Maintenance Checklist is an essential tool for ensuring the optimal performance, energy efficiency, and longevity of heating, ventilation, and air conditioning systems in commercial buildings. This comprehensive checklist helps facility managers, HVAC technicians, and building owners systematically inspect, maintain, and troubleshoot complex HVAC systems. By addressing potential issues before they escalate, this checklist minimizes downtime, reduces energy costs, and improves indoor air quality, ultimately enhancing occupant comfort and productivity.

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Industry

Facility Management

Standard

ASHRAE 180 - HVAC Maintenance

Workspaces

Educational Institutions
Healthcare Centers
Office Buildings
Commercial Buildings
Shopping Centers

Occupations

HVAC Technicians
Facility Managers
Building Maintenance Supervisors
Energy Auditors
Property Managers

1
Are the air filters clean and in good condition?

Select the condition of the air filters.

To ensure proper airflow and indoor air quality.
2
What is the average energy consumption (kWh) of the HVAC system?

Enter the average energy consumption in kilowatt-hours (kWh).

To assess energy efficiency and identify areas for improvement.
Min: 1000
Target: 2000
Max: 5000
3
Is the indoor air quality monitoring system functioning properly?

Select the status of the indoor air quality monitoring system.

To ensure the health and comfort of building occupants.
4
Is there a preventive maintenance schedule in place for the HVAC system?

Indicate whether a preventive maintenance schedule exists.

To ensure regular maintenance and reduce downtime.

5
Is the HVAC system compliant with ASHRAE Standard 180?

Select the compliance status of the HVAC system.

To ensure adherence to industry standards for HVAC maintenance.
6
What safety equipment is available for HVAC maintenance personnel?

List the safety equipment currently available.

To ensure the safety of maintenance staff during operations.
7
What is the current refrigerant charge level (in lbs) of the HVAC system?

Enter the refrigerant charge level in pounds (lbs).

To assess the efficiency and performance of the cooling system.
Min: 30
Target: 50
Max: 70
8
When was the last safety inspection of the HVAC system conducted?

Enter the date of the last safety inspection.

To ensure regular safety assessments are performed.

FAQs

Commercial HVAC systems should typically be inspected at least twice a year, in spring and fall, to prepare for peak cooling and heating seasons. However, more frequent inspections may be necessary for high-use or critical systems.

The maintenance tasks should be performed by qualified HVAC technicians or facilities maintenance personnel with appropriate training and certifications. Some basic checks can be done by facility managers, but complex tasks require professional expertise.

Key components typically include air filters, belts, motors, compressors, condensers, evaporators, thermostats, electrical connections, refrigerant levels, ductwork, and safety controls.

By ensuring all components are clean, properly lubricated, and functioning optimally, the HVAC system operates more efficiently, consuming less energy. Regular maintenance also helps identify and address issues that could lead to increased energy consumption.

Yes, using this checklist can help ensure compliance with various building codes, OSHA regulations, and environmental standards related to HVAC systems, including refrigerant management and indoor air quality requirements.

Benefits

Ensures regular maintenance to prevent costly breakdowns

Improves energy efficiency and reduces operational costs

Extends the lifespan of HVAC equipment

Enhances indoor air quality and occupant comfort

Helps comply with industry standards and regulations