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EASA Part-145 Maintenance Data and Documentation Audit Checklist

A specialized audit checklist designed to assess and ensure compliance with EASA Part-145 regulations regarding the management, use, and control of maintenance data and documentation in aircraft maintenance organizations, focusing on information accuracy, currency, and proper record-keeping practices.

EASA Part-145 Maintenance Data and Documentation Audit Checklist

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About This Checklist

The EASA Part-145 Maintenance Data and Documentation Audit Checklist is a vital tool for ensuring compliance with European Aviation Safety Agency (EASA) regulations regarding the management, use, and control of maintenance data and documentation in aircraft maintenance organizations. This specialized checklist addresses the critical aspects of maintaining up-to-date technical information, work order systems, and record-keeping practices as mandated by EASA Part-145. By thoroughly evaluating these areas, maintenance organizations can ensure the accuracy and currency of maintenance information, improve traceability, and maintain the highest standards of aviation safety. Regular implementation of this checklist not only aids in meeting regulatory requirements but also enhances operational efficiency, reduces the risk of maintenance errors due to outdated or incorrect information, and supports the overall quality management system.

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Industry

Aerospace and Defense

Standard

EASA Part-145 - Maintenance Organizations

Workspaces

Aircraft Maintenance Technical Office

Occupations

Technical Services Manager
Documentation Specialist
Quality Assurance Inspector
Maintenance Planner
Regulatory Compliance Officer
1
Is the maintenance data readily accessible and up-to-date?

Select the availability status of the maintenance data.

To ensure that maintenance personnel can access the most current and relevant data necessary for safe operations.
2
Have all technical documents been reviewed for compliance?

Please provide details of the review process.

To confirm that all technical documentation adheres to EASA Part-145 standards.
3
What percentage of maintenance records are compliant with EASA Part-145?

Enter the percentage of compliant records.

To assess the adherence to record-keeping requirements.
Min: 0
Target: 100
Max: 100
4
Is the work order system functioning correctly?

Evaluate the functionality of the work order system.

To ensure that the work order system supports effective maintenance practices.
5
Describe the procedures for maintaining the technical library.

Provide a detailed description of the maintenance procedures.

To ensure that the technical library is up-to-date and fully compliant with regulatory standards.
6
Is there a version control system in place for technical documentation?

Select the status of the version control system.

To ensure that all technical documents are properly versioned and the latest versions are in use.
7
What is the frequency of updates to the technical documentation?

Please specify the update frequency.

To verify that documentation is regularly updated to reflect current practices and regulations.
8
What percentage of staff have completed compliance training related to documentation?

Enter the percentage of staff who completed the training.

To assess staff preparedness and compliance with documentation standards.
Min: 0
Target: 100
Max: 100
9
When was the last audit of the technical documentation conducted?

Select the date of the last audit.

To keep track of the last audit and ensure regular evaluations.
10
What issues have been identified during the last documentation review?

Provide a detailed account of issues identified.

To document any deficiencies and plan for corrective actions.
11
Is there a verification process in place for data entry accuracy?

Select the status of the data entry verification process.

To ensure that all maintenance data entered into the system is accurate and reliable.
12
What is the current error rate in the maintenance data?

Enter the error rate as a percentage.

To assess the effectiveness of data entry processes and identify areas for improvement.
Min: 0
Target: 5
Max: 100
13
What procedures are in place for backing up maintenance data?

Please describe the backup procedures.

To ensure that there are reliable backup procedures to prevent data loss.
14
When was the last review of maintenance data conducted?

Select the date of the last data review.

To track the frequency of data reviews and ensure timely evaluations.
15
What data integrity issues have been identified in the last review?

Provide details of the identified issues.

To document and address any data integrity concerns encountered.
16
Is there a record retention policy in place that complies with EASA Part-145?

Select the compliance status of the record retention policy.

To ensure that all maintenance records are retained for the required duration as per regulations.
17
What percentage of maintenance records have been audited in the last year?

Enter the percentage of records audited.

To evaluate how thoroughly maintenance records are being reviewed for compliance.
Min: 0
Target: 75
Max: 100
18
Are all maintenance actions documented properly in the records?

Describe how maintenance actions are documented.

To ensure that all performed maintenance actions are traceable and accountable.
19
When was the last audit of the maintenance records conducted?

Select the date of the last records audit.

To keep track of record audits and ensure they occur regularly.
20
What challenges have been faced in managing maintenance records?

Provide details of the challenges encountered.

To identify and address any issues impacting effective records management.
21
Are there access control measures in place for technical documentation?

Select the status of access control measures.

To ensure that only authorized personnel can access sensitive maintenance documentation.
22
What is the average time taken to access technical documentation?

Enter the average time in minutes.

To evaluate the efficiency of the documentation access process.
Min: 0
Target: 5
Max: 60
23
What feedback have users provided regarding documentation accessibility?

Please summarize the user feedback received.

To gather insights on potential improvements to documentation access.
24
When was the last review of documentation accessibility conducted?

Select the date of the last accessibility review.

To ensure that documentation access practices are regularly evaluated.
25
What improvements have been made to enhance documentation accessibility?

Provide details of improvements implemented.

To track changes and ensure continuous improvement in access to technical documentation.

FAQs

This checklist covers areas such as maintenance manual currency, work order systems, technical library management, record-keeping practices, and electronic documentation systems.

By ensuring that maintenance is performed using current and accurate technical data, the checklist helps prevent maintenance errors, improves the quality of work, and ensures compliance with the latest safety standards and procedures.

The Technical Services department, Documentation Specialists, or designated personnel within the maintenance organization are typically responsible for managing maintenance data and documentation.

Comprehensive audits should be conducted annually, but more frequent reviews of critical documentation and data updates should be performed to ensure ongoing compliance and accuracy.

Yes, the checklist is designed to be applicable to both traditional paper-based systems and modern electronic documentation management systems, ensuring comprehensive coverage regardless of the format used.

Benefits

Ensures compliance with EASA Part-145 maintenance data and documentation requirements

Improves accuracy and reliability of maintenance work through proper information management

Enhances traceability and accountability in maintenance records

Reduces the risk of maintenance errors due to outdated or incorrect technical information

Supports efficient auditing and regulatory inspections through well-organized documentation