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Food Supplier Verification Audit Checklist

A detailed checklist for auditing and verifying food suppliers' compliance with food safety and quality standards, ensuring alignment with ISO 22000 requirements and effective supplier management.

Food Supplier Verification Audit Checklist

by: audit-now
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About This Checklist

The Food Supplier Verification Audit Checklist is an essential tool for food and beverage industry professionals to ensure the safety and quality of ingredients and raw materials sourced from suppliers. This comprehensive checklist addresses critical aspects of supplier management, including food safety practices, quality control measures, and regulatory compliance. By systematically evaluating suppliers' processes and documentation, this checklist enables businesses to mitigate risks associated with incoming materials, maintain product integrity, and comply with ISO 22000 standards and food safety regulations.

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Industry

Food and Beverage

Standard

ISO 22000 - Food Safety Management Systems

Workspaces

Food Manufacturing Facilities and Supplier Sites

Occupations

Procurement Manager
Quality Assurance Specialist
Food Safety Coordinator
Supplier Relationship Manager
Regulatory Compliance Officer
1
Is the supplier compliant with ISO 22000 standards?

Select the compliance status of the supplier.

To ensure that the supplier adheres to necessary food safety management standards.
2
What is the safety score of the ingredients supplied?

Enter the safety score between 1 and 5.

To assess the safety of the ingredients provided by the supplier.
Min: 1
Target: 5
Max: 5
3
Describe the supplier management practices in place.

Please provide a brief description of the practices.

To evaluate the effectiveness of supplier management in ensuring quality control.
4
When was the last audit of the supplier conducted?

Select the date of the last audit.

To verify the recency of compliance checks and audits.
5
Is the supplier compliant with local food safety regulations?

Select the regulatory compliance status of the supplier.

To ensure that the supplier meets local regulatory requirements.
6
Are the raw materials sourced from approved suppliers?

Select the sourcing compliance status.

To ensure that only quality and compliant raw materials are used in production.
7
What quality control procedures are implemented during ingredient handling?

Provide detailed descriptions of the quality control procedures.

To assess the effectiveness of quality control measures in place.
8
Rate the reliability of the supplier on a scale of 1 to 10.

Enter a score from 1 to 10.

To evaluate the trustworthiness and reliability of the supplier.
Min: 1
Target: 8
Max: 10
9
When is the next scheduled audit for the supplier?

Select the date and time for the next audit.

To ensure that future compliance audits are planned and scheduled.
10
Have all relevant supplier staff completed food safety training?

Indicate whether training has been completed.

To verify that supplier personnel are adequately trained in food safety practices.
11
Is there a traceability system in place for all ingredients?

Select the traceability status for ingredients.

To ensure that all ingredients can be traced back to their source for safety and quality assurance.
12
What is the incident history of the supplier regarding food safety?

Provide details of any incidents related to food safety.

To evaluate any past incidents that may impact the current safety and compliance status.
13
Rate the timeliness of deliveries from the supplier (1 to 5).

Enter a score from 1 (very poor) to 5 (excellent).

To assess how reliably the supplier delivers ingredients on time.
Min: 1
Target: 4
Max: 5
14
When was the last formal evaluation of the supplier conducted?

Select the date of the last evaluation.

To ensure that supplier evaluations are conducted regularly.
15
Does the supplier have sustainability practices in place?

Select the sustainability practices status.

To assess the supplier's commitment to sustainable sourcing and practices.
16
Is the packaging used by the supplier compliant with food safety regulations?

Select the packaging compliance status.

To ensure that the packaging materials do not pose a risk to food safety.
17
Has the supplier established recall procedures for their products?

Indicate whether recall procedures are established.

To verify that the supplier can effectively manage product recalls if necessary.
18
What was the score from the last quality audit conducted on the supplier?

Enter the score from the last quality audit (out of 100).

To assess the quality management performance of the supplier.
Min: 0
Target: 90
Max: 100
19
Describe the food safety training program provided by the supplier.

Provide detailed information about the training program.

To evaluate the level of food safety knowledge and training provided to the supplier's staff.
20
When is the next review of the supplier's performance scheduled?

Select the date for the next performance review.

To ensure that supplier performance is reviewed regularly.
21
Is the supplier certified by a recognized food safety organization?

Select the certification status of the supplier.

To verify that the supplier meets industry standards for food safety.
22
What is the supplier's emergency response plan for food safety incidents?

Provide details of the emergency response plan.

To evaluate the preparedness of the supplier in case of food safety emergencies.
23
What is the average monthly delivery accuracy percentage from the supplier?

Enter the percentage of accurate deliveries (0-100).

To assess the reliability of the supplier's delivery performance.
Min: 0
Target: 95
Max: 100
24
When was the last training session held for the supplier's staff on food safety?

Select the date and time of the last training session.

To ensure that supplier staff are regularly trained on food safety practices.
25
Does the supplier conduct regular internal audits on their processes?

Indicate whether regular internal audits are conducted.

To confirm that the supplier has a system in place for self-assessment and continuous improvement.

FAQs

The main objective is to assess and verify that suppliers meet the organization's food safety and quality requirements, ensuring the integrity of ingredients and raw materials entering the food production process.

Food supplier verification audits should be conducted annually for each critical supplier, with more frequent audits for high-risk suppliers or those with a history of non-compliance. New suppliers should be audited before approval.

This checklist should be used by procurement managers, quality assurance specialists, food safety coordinators, and internal or external auditors responsible for evaluating and approving food suppliers.

The checklist covers areas such as supplier food safety management systems, Good Manufacturing Practices (GMPs), HACCP implementation, allergen control, traceability systems, product testing protocols, and compliance with relevant food safety regulations.

This checklist contributes to food safety by ensuring that suppliers have robust food safety systems in place, reducing the risk of contaminated or substandard ingredients entering the food production process and ultimately protecting consumer health.

Benefits of Food Supplier Verification Audit Checklist

Ensures consistent quality and safety of incoming ingredients and raw materials

Reduces the risk of introducing hazards into the food production process

Improves compliance with food safety regulations and ISO 22000 requirements

Enhances traceability and transparency in the supply chain

Builds stronger relationships with reliable and compliant suppliers