Single logo
LoginSign Up

GDPR Cross-Border Data Transfer Audit Checklist for Healthcare

A comprehensive audit checklist for assessing and improving GDPR-compliant cross-border data transfer practices in healthcare organizations operating internationally.

GDPR Cross-Border Data Transfer Audit Checklist for Healthcare

by: audit-now
4.6

Get Template

About This Checklist

In an increasingly globalized healthcare landscape, ensuring GDPR compliance for cross-border data transfers is crucial. This specialized audit checklist is designed to help healthcare organizations evaluate and improve their practices for transferring patient data across international borders. It addresses the complex requirements of GDPR regarding data transfers outside the EU/EEA, including mechanisms like adequacy decisions, standard contractual clauses, and binding corporate rules. By systematically reviewing cross-border data transfer processes, healthcare providers can safeguard patient data, maintain compliance with GDPR, and facilitate necessary international collaborations in healthcare delivery and research.

Learn more

Industry

Healthcare

Standard

GDPR - General Data Protection Regulation

Workspaces

Data Centers
Research Facilities
Healthcare Centers
Healthcare Centers

Occupations

Data Protection Officer
International Compliance Manager
Healthcare IT Security Specialist
Legal Counsel for International Data Protection
Global Healthcare Operations Manager
1
Is the organization compliant with GDPR regarding cross-border data transfers?

Select the current compliance status.

To assess the overall compliance with GDPR regulations.
2
What mechanism is used for cross-border data transfers (e.g., Standard Contractual Clauses, Binding Corporate Rules)?

Please specify the transfer mechanism used.

To identify the legal framework for data transfers.
3
Provide a summary of the Data Transfer Impact Assessment conducted.

Summarize the findings of the impact assessment.

To ensure that potential risks associated with data transfers are evaluated.
4
Are appropriate data protection measures in place for cross-border transfers?

Select the status of data protection measures.

To confirm that protective measures are implemented to safeguard patient data.
5
How many data breach incidents related to cross-border transfers have occurred in the past year?

Enter the number of incidents.

To gauge the frequency of data breaches and assess risk management effectiveness.
Min: 0
Max: 100
6
When was the last compliance review conducted for cross-border data transfers?

Select the date of the last review.

To track the recency of compliance evaluations.
7
What is the primary purpose for cross-border data transfers in your organization?

Select the main purpose of data transfers.

To understand the justification for data transfers under GDPR.
8
What categories of patient data are being transferred?

List the categories of data being transferred.

To identify the types of sensitive data involved in transfers.
9
How many data subjects are affected by these cross-border data transfers?

Enter the number of affected data subjects.

To assess the scale of data transfers and potential impact on individuals.
Min: 1
Max: 10000
10
Are there formal agreements with third parties involved in data transfers?

Select the status of agreements with third parties.

To ensure that legal and compliance obligations are met with third parties.
11
When is the next review scheduled for cross-border data transfer compliance?

Select the date for the next compliance review.

To ensure that compliance reviews are conducted regularly.
12
Summarize the compliance training provided to staff handling data transfers.

Provide a summary of the training provided.

To verify that staff are adequately trained in data protection practices.
13
Is the telemedicine platform used for data transfers compliant with GDPR?

Select the compliance status of the telemedicine platform.

To ensure that the technology used adheres to data protection regulations.
14
What data encryption methods are utilized for telemedicine data transfers?

Describe the encryption methods used.

To confirm that encryption standards are in place to protect sensitive patient data.
15
How many access control measures are implemented for telemedicine data?

Enter the number of access control measures.

To evaluate the effectiveness of access controls in safeguarding data.
Min: 1
Max: 50
16
When was the last security audit conducted on the telemedicine platform?

Select the date of the last security audit.

To ensure that security audits are performed regularly to maintain compliance.
17
Provide an overview of the incident response plan for data breaches related to telemedicine.

Summarize the incident response plan.

To verify that a proper incident response plan is in place to handle potential breaches.
18
Is patient consent obtained prior to data transfers in telemedicine?

Select whether patient consent is obtained.

To confirm that patient consent practices are adhered to as per GDPR requirements.
19
Is there a clear justification for the research purpose behind the data transfer?

Select the justification status for the research purpose.

To ensure that data transfers are conducted for legitimate research purposes as required by GDPR.
20
What data sharing agreements are in place for the research data transfers?

List the data sharing agreements established.

To verify that formal agreements exist to govern data sharing and protect patient rights.
21
How many institutions are involved in the data transfer for research purposes?

Enter the number of collaborating institutions.

To assess the scale of collaboration and potential complexities in data handling.
Min: 1
Max: 100
22
When was the data transfer for research purposes approved?

Select the approval date for the data transfer.

To ensure that all data transfers have been formally approved before execution.
23
Summarize the findings of the Data Protection Impact Assessment (DPIA) conducted for the research data transfers.

Provide a summary of the DPIA findings.

To confirm that potential risks to data subjects were identified and mitigated.
24
Is the data transfer compliant with ethical standards for medical research?

Select whether the data transfer complies with ethical standards.

To ensure that ethical considerations are taken into account for data transfers.
25
What is the legal basis for conducting cross-border data transfers?

Select the legal basis for data transfers.

To ensure that data transfers are conducted under a valid legal basis as per GDPR.
26
Who is the contact person for data protection within your organization?

Provide the name and contact information of the Data Protection Officer.

To establish a point of contact for data protection queries related to data transfers.
27
What is the estimated volume of data being transferred (in GB)?

Enter the estimated data volume in GB.

To assess the potential impact and resource allocation for data transfers.
Min: 1
Max: 10000
28
When did the cross-border data transfer process begin?

Select the start date of the data transfer.

To track the timeline of data transfers for compliance monitoring.
29
What risk mitigation measures are in place for cross-border data transfers?

Describe the risk mitigation measures implemented.

To ensure that risks associated with data transfers are identified and addressed.
30
Has a Transfer Impact Assessment been conducted prior to data transfer?

Select whether a Transfer Impact Assessment has been conducted.

To confirm that an assessment of risks and impacts has been performed.

FAQs

This checklist covers identification of cross-border data flows, assessment of transfer mechanisms (e.g., adequacy decisions, SCCs, BCRs), data transfer impact assessments, third-country data protection evaluations, and documentation of international data transfer safeguards.

The checklist includes steps to assess the level of data protection in recipient countries, implement additional safeguards where necessary, and conduct transfer impact assessments in light of the Schrems II decision, particularly crucial for health data transfers.

The audit should involve data protection officers, legal counsel specializing in international data protection law, IT security experts, compliance officers, and healthcare administrators involved in international operations or research collaborations.

For telemedicine providers operating across borders, this checklist helps ensure that patient data transfers comply with GDPR, addressing specific challenges like real-time data transmission, storage in multiple jurisdictions, and varying levels of data protection in different countries.

This checklist is particularly valuable for multinational hospital groups, international medical research institutions, global pharmaceutical companies, cross-border telemedicine providers, and healthcare organizations participating in international data sharing initiatives or clinical trials.

Benefits of GDPR Cross-Border Data Transfer Audit Checklist for Healthcare

Ensures compliance with GDPR regulations on international data transfers in healthcare

Mitigates risks associated with cross-border sharing of sensitive patient data

Facilitates lawful international collaborations in medical research and treatment

Enhances data protection in global telemedicine and e-health initiatives

Demonstrates commitment to patient privacy in international healthcare operations