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Hospitality Sustainable Procurement Audit Checklist

A comprehensive checklist for auditing sustainable procurement practices in hospitality establishments, aligned with ISO 14001 environmental management standards.

Hospitality Sustainable Procurement Audit Checklist

by: audit-now
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About This Checklist

Sustainable procurement is a key component of environmental responsibility in the hospitality industry. This comprehensive audit checklist is designed to help hotels, resorts, and other hospitality establishments evaluate their purchasing practices, supplier relationships, and overall commitment to sustainable sourcing. By conducting regular sustainable procurement audits, businesses can reduce their environmental footprint, support local economies, and align with ISO 14001 environmental management standards. This checklist serves as an invaluable tool for hospitality managers, procurement specialists, and sustainability professionals seeking to optimize their supply chain, promote ethical purchasing, and demonstrate environmental stewardship in their establishments.

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Industry

Hospitality

Standard

ISO 14001 - Environmental Management Systems

Workspaces

Hotels
Resorts
Food Service Areas
Restaurants

Occupations

Procurement Manager
Sustainability Director
Supply Chain Specialist
Hotel General Manager
Environmental Compliance Officer
1
Are all suppliers compliant with ISO 14001 standards?

Select compliance status.

To ensure suppliers follow environmental management systems.
2
Is there a local sourcing policy in place?

Indicate if the policy exists.

To promote ethical sourcing and support local communities.
3
What percentage of products sourced are considered green?

Enter percentage of green products.

To measure commitment to sustainable purchasing.
Min: 0
Target: 50
Max: 100
4
How frequently are suppliers evaluated for ethical sourcing?

Select evaluation frequency.

To ensure ongoing compliance with ethical sourcing standards.
5
Describe any sustainable procurement initiatives currently in place.

Provide a detailed description.

To document efforts towards sustainability in procurement.
6
Do suppliers hold any recognized sustainability certifications?

Select the status of certifications.

To assess the credibility of suppliers' sustainability claims.
7
How many hours of sustainability training are provided to suppliers annually?

Enter the number of training hours.

To evaluate investment in supplier education regarding sustainability.
Min: 0
Target: 10
Max: 100
8
When was the last review of the sourcing policy conducted?

Enter the review date (YYYY-MM-DD).

To ensure the sourcing policy is current and relevant.
9
Are suppliers actively engaged in sustainability initiatives?

Indicate if suppliers are engaged.

To determine supplier participation in sustainability efforts.
10
Provide examples of successful collaboration with suppliers on sustainability projects.

Write a detailed description.

To showcase effective partnerships that drive sustainability.
11
Are supplier sustainability goals aligned with your organization's goals?

Select alignment status.

To ensure that suppliers contribute to the overall sustainability objectives.
12
What is the waste reduction target set for suppliers (in percentage)?

Enter waste reduction percentage target.

To monitor supplier commitments to waste management.
Min: 0
Target: 20
Max: 100
13
When is the next sustainability audit scheduled for suppliers?

Select the audit date.

To ensure regular evaluation of supplier sustainability practices.
14
Are suppliers encouraged to participate in sustainability programs?

Indicate if participation is encouraged.

To promote active engagement in sustainability efforts.
15
Describe any challenges faced in sustainable sourcing from suppliers.

Provide a detailed description.

To identify barriers that may hinder sustainable procurement.
16
Is the environmental policy communicated to all suppliers?

Select communication status.

To ensure suppliers are aware of the organization's environmental expectations.
17
How many suppliers have recognized sustainability certifications?

Enter the number of certified suppliers.

To gauge the level of commitment to sustainability among suppliers.
Min: 0
Target: 5
Max: 100
18
When was the last sustainability training conducted for suppliers?

Select the training date.

To ensure suppliers are kept informed about sustainability practices.
19
Have all suppliers acknowledged the code of conduct regarding sustainability?

Indicate if acknowledgment has been received.

To confirm supplier commitment to ethical and sustainable practices.
20
Provide feedback received from suppliers regarding sustainability practices.

Write a detailed description.

To gather insights on supplier perspectives and areas for improvement.
21
Is there an environmental impact assessment conducted for each supplier?

Select assessment status.

To evaluate and mitigate the environmental impacts of suppliers.
22
What percentage of the product range is sustainably sourced?

Enter the percentage of sustainable products.

To assess the commitment to sustainable product offerings.
Min: 0
Target: 30
Max: 100
23
When was the last review of the sustainable procurement practices conducted?

Select the review date.

To ensure that sustainable practices are regularly evaluated and updated.
24
Are suppliers collaborating on sustainability initiatives with your organization?

Indicate if collaboration is occurring.

To enhance joint efforts in achieving sustainability goals.
25
Describe any innovative practices implemented in sustainable sourcing.

Provide a detailed description.

To document creative approaches to enhance sustainability.

FAQs

Key areas include food and beverage sourcing, cleaning products, guest amenities, furniture and fixtures, linens and textiles, and office supplies. The audit should also examine supplier selection criteria and contract management practices.

This checklist aligns with ISO 14001 requirements for sustainable procurement, helping hotels identify significant environmental aspects in their supply chain, set objectives for improvement, implement controls, and demonstrate continuous enhancement of their environmental performance through purchasing practices.

Local suppliers can significantly reduce transportation-related emissions and support the local economy. The audit can help identify opportunities to increase local sourcing, particularly for fresh produce, artisanal products, and services.

Sustainable procurement audits should be conducted at least annually, with more frequent reviews of high-impact or high-volume purchasing categories. Regular supplier evaluations should also be part of the ongoing process.

Innovative practices may include implementing a circular economy approach with suppliers, adopting blockchain technology for supply chain transparency, partnering with eco-friendly startups for new sustainable products, and creating a supplier sustainability rating system.

Benefits of Hospitality Sustainable Procurement Audit Checklist

Identifies opportunities for sustainable and ethical sourcing in hospitality operations

Helps reduce environmental impact through responsible purchasing decisions

Supports compliance with ISO 14001 sustainable procurement requirements

Enhances brand reputation and guest satisfaction through responsible sourcing

Provides a framework for implementing and monitoring sustainable procurement initiatives