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ISO 9001 Document Control Audit Checklist for Construction Projects

A focused checklist for auditing the document control processes within ISO 9001:2015 Quality Management System implementation in construction projects, ensuring effective management of all project-related documentation.

ISO 9001 Document Control Audit Checklist for Construction Projects

by: audit-now
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About This Checklist

The ISO 9001 Document Control Audit Checklist for Construction Projects is a crucial tool for ensuring effective management of documentation in the construction industry. This specialized checklist focuses on the critical aspect of document control within the ISO 9001 Quality Management System framework. By systematically evaluating document creation, revision, approval, distribution, and retention processes, construction companies can maintain accuracy, consistency, and traceability in their project documentation. Proper document control is essential for regulatory compliance, risk mitigation, and efficient project execution in the dynamic construction environment.

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Industry

Construction

Standard

ISO 9001 - Quality Management Systems

Workspaces

Project offices
Document control centers
Construction Sites

Occupations

Document Controller
Quality Manager
Project Manager
Construction Manager
Information Management Specialist
1
Is there a documented procedure for version control of documents?
2
How is document traceability ensured in the project?
3
What is the frequency of document management audits conducted?
Min: 1
Target: 12
Max: 12
4
Is the document management process compliant with regulatory standards?
5
Is the quality policy readily available to all employees?
6
Describe the documented quality objectives for the project.
7
When was the last quality management audit conducted?
8
What is the status of corrective actions from the last audit?
9
What procedures are in place for document control on the construction site?
10
When was the last review of construction documents conducted?
11
How many uncontrolled documents are currently in use on the project?
Min: 0
Target: 0
12
Is the document management process compliant with ISO 9001:2015 standards?
13
Is there a system in place for controlling access to project documents?
14
Describe the process used for managing project information.
15
What is the total number of project documents currently managed?
Min: 1
Target: 100
16
When is the next scheduled review for project documents?
17
Have all relevant personnel received quality assurance training?
18
What quality control measures are implemented on-site?
19
What is the current defect rate observed in the construction work?
Min: 0
Target: 2
Max: 100
20
When was the last quality audit conducted on-site?

FAQs

A construction project's document control system should include technical drawings, specifications, contracts, change orders, quality control records, safety documents, permits, and correspondence with clients and subcontractors.

Version control can be implemented through unique document identifiers, revision numbers, date stamps, and a clear approval process. Digital document management systems with built-in version control features are also highly effective.

A document controller is responsible for maintaining the document control system, ensuring proper document distribution, managing version control, archiving outdated documents, and facilitating document retrieval for project team members and auditors.

Document control procedures should be reviewed at least annually, or more frequently if there are significant changes in project requirements, regulations, or identified areas for improvement in the document management process.

Poor document control can lead to use of outdated specifications, miscommunication between project stakeholders, compliance issues, increased project delays and costs, difficulties in dispute resolution, and challenges in maintaining quality standards.

Benefits of ISO 9001 Document Control Audit Checklist for Construction Projects

Ensures compliance with ISO 9001 document control requirements in construction

Improves traceability and accessibility of project documentation

Reduces errors and inconsistencies in construction documentation

Enhances communication and information sharing among project stakeholders

Facilitates efficient project handover and closeout processes