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ISO 9001 Document Control Audit Checklist for Construction Projects

A focused checklist for auditing the document control processes within ISO 9001:2015 Quality Management System implementation in construction projects, ensuring effective management of all project-related documentation.

ISO 9001 Document Control Audit Checklist for Construction Projects

by: audit-now
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About This Checklist

The ISO 9001 Document Control Audit Checklist for Construction Projects is a crucial tool for ensuring effective management of documentation in the construction industry. This specialized checklist focuses on the critical aspect of document control within the ISO 9001 Quality Management System framework. By systematically evaluating document creation, revision, approval, distribution, and retention processes, construction companies can maintain accuracy, consistency, and traceability in their project documentation. Proper document control is essential for regulatory compliance, risk mitigation, and efficient project execution in the dynamic construction environment.

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Industry

Construction

Standard

ISO 9001 - Quality Management Systems

Workspaces

Project offices
Document control centers
Construction Sites

Occupations

Document Controller
Quality Manager
Project Manager
Construction Manager
Information Management Specialist
1
Is there a documented procedure for version control of documents?

Select the appropriate option.

To ensure that all documents are accurately tracked and managed throughout their lifecycle.
2
How is document traceability ensured in the project?

Provide a brief description.

To verify that documents can be traced back to their origin and modifications.
3
What is the frequency of document management audits conducted?

Enter the number of audits per year.

To assess the regularity of audits ensuring document control compliance.
Min: 1
Target: 12
Max: 12
4
Is the document management process compliant with regulatory standards?

Select compliance status.

To confirm adherence to relevant industry regulations.
5
Is the quality policy readily available to all employees?

Indicate whether the quality policy is accessible.

To ensure that all employees are aware of the quality standards set by the organization.
6
Describe the documented quality objectives for the project.

Provide detailed information about the quality objectives.

To verify that clear quality objectives are established and communicated.
7
When was the last quality management audit conducted?

Select the date of the last audit.

To track the audit frequency and ensure timely evaluations of the quality management system.
8
What is the status of corrective actions from the last audit?

Select the current status of the corrective actions.

To evaluate the effectiveness of the corrective actions taken in response to previous audit findings.
9
What procedures are in place for document control on the construction site?

Describe the document control procedures.

To assess the effectiveness of document control measures implemented in the construction process.
10
When was the last review of construction documents conducted?

Select the date of the last document review.

To ensure that construction documents are regularly reviewed for accuracy and compliance.
11
How many uncontrolled documents are currently in use on the project?

Enter the number of uncontrolled documents.

To identify potential risks associated with the use of uncontrolled documents in the project.
Min: 0
Target: 0
12
Is the document management process compliant with ISO 9001:2015 standards?

Select compliance status.

To verify adherence to international quality management standards.
13
Is there a system in place for controlling access to project documents?

Select the access control status.

To ensure that sensitive project information is protected and only accessible to authorized personnel.
14
Describe the process used for managing project information.

Provide a detailed description of the information management process.

To evaluate the effectiveness and efficiency of the project information management process.
15
What is the total number of project documents currently managed?

Enter the total number of documents.

To gauge the scale of documentation that needs to be managed and controlled.
Min: 1
Target: 100
16
When is the next scheduled review for project documents?

Select the date for the next document review.

To ensure that there is a plan in place for regular document reviews.
17
Have all relevant personnel received quality assurance training?

Select the training status.

To ensure that team members are equipped with the necessary knowledge to uphold quality standards.
18
What quality control measures are implemented on-site?

Describe the quality control measures.

To assess the effectiveness of quality control strategies in place during construction.
19
What is the current defect rate observed in the construction work?

Enter the defect rate as a percentage.

To evaluate the quality of construction work and identify areas for improvement.
Min: 0
Target: 2
Max: 100
20
When was the last quality audit conducted on-site?

Select the date of the last quality audit.

To ensure that quality audits are conducted regularly and findings are addressed.

FAQs

A construction project's document control system should include technical drawings, specifications, contracts, change orders, quality control records, safety documents, permits, and correspondence with clients and subcontractors.

Version control can be implemented through unique document identifiers, revision numbers, date stamps, and a clear approval process. Digital document management systems with built-in version control features are also highly effective.

A document controller is responsible for maintaining the document control system, ensuring proper document distribution, managing version control, archiving outdated documents, and facilitating document retrieval for project team members and auditors.

Document control procedures should be reviewed at least annually, or more frequently if there are significant changes in project requirements, regulations, or identified areas for improvement in the document management process.

Poor document control can lead to use of outdated specifications, miscommunication between project stakeholders, compliance issues, increased project delays and costs, difficulties in dispute resolution, and challenges in maintaining quality standards.

Benefits of ISO 9001 Document Control Audit Checklist for Construction Projects

Ensures compliance with ISO 9001 document control requirements in construction

Improves traceability and accessibility of project documentation

Reduces errors and inconsistencies in construction documentation

Enhances communication and information sharing among project stakeholders

Facilitates efficient project handover and closeout processes