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University Facilities Maintenance Audit Checklist

A comprehensive checklist for auditing and evaluating the maintenance, safety, and efficiency of university facilities and infrastructure.

University Facilities Maintenance Audit Checklist
by: audit-now
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About This Checklist

The University Facilities Maintenance Audit Checklist is a crucial tool for ensuring the optimal functioning and safety of campus infrastructure. This comprehensive checklist addresses key areas of facility management, including building maintenance, safety protocols, and energy efficiency. By systematically evaluating these aspects, universities can enhance the learning environment, reduce operational costs, and maintain compliance with regulatory standards. Regular audits using this checklist help identify potential issues before they escalate, ensuring a safe and conducive atmosphere for students, faculty, and staff.

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Industry

Education

Standard

APPA Facilities Management Standards

Workspaces

Universities and colleges

Occupations

Facilities Manager
Maintenance Supervisor
Safety Officer
University Administrator
Building Inspector

Facilities Maintenance Audit Questions

(0 / 4)

1
What sustainability initiatives are currently in place on campus?

Please describe the sustainability initiatives.

To evaluate the effectiveness of sustainability practices in the educational environment.
2
Is there a preventive maintenance schedule in place?

Select the availability of the preventive maintenance schedule.

To ensure regular maintenance is performed to avoid facility issues.
3
What is the energy efficiency rating of the building?

Enter the energy efficiency rating (1-5 scale).

To assess the building's energy consumption and sustainability efforts.
Min: 1
Target: 5
Max: 5
4
Is the building compliant with safety regulations?

Select the compliance status.

To ensure the safety of students and staff within the facility.
5
What was the date of the last safety inspection?

Select the date of the last inspection.

To ensure regular inspections are conducted to maintain safety standards.
6
Please provide details of any recent infrastructure improvements made.

Describe recent improvements and their impact.

To evaluate ongoing improvements and enhancements within the campus infrastructure.
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7
What is the allocated budget for building maintenance this year?

Enter the maintenance budget in dollars.

To assess if the budget is sufficient for maintaining facility standards.
Min: 0
Target: 100000
8
Is the facility compliant with accessibility standards?

Select the accessibility compliance status.

To ensure all students and staff have access to facilities as per regulations.
9
When is the next scheduled maintenance for the facility?

Select the date of the next scheduled maintenance.

To ensure that maintenance activities are planned and executed timely.
10
What challenges are currently faced regarding facility management?

Describe the current challenges in facility management.

To identify and address issues that may hinder effective facility management.
11
What is the average response time for maintenance requests (in hours)?

Enter the average response time in hours.

To assess the efficiency of the maintenance team in addressing issues.
Min: 0
Target: 24
12
Is there an emergency preparedness plan in place for the facility?

Select the status of the emergency preparedness plan.

To ensure that the facility is prepared for emergencies and can respond effectively.
13
When was the last sustainability assessment conducted?

Select the date of the last sustainability assessment.

To ensure that sustainability practices are regularly evaluated.
14
Describe any green initiatives implemented on campus.

Provide details about implemented green initiatives.

To assess the impact of initiatives aimed at promoting sustainability.
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15
What is the percentage reduction in water consumption over the past year?

Enter the percentage of water consumption reduction.

To measure the effectiveness of water conservation efforts.
Min: 0
Target: 20
Max: 100
16
Is the facility utilizing sustainable energy sources?

Select the status of sustainable energy sources utilization.

To evaluate the commitment of the facility to sustainability and renewable energy.
17
When is the next facility condition assessment scheduled?

Select the date of the next condition assessment.

To ensure that condition assessments are conducted regularly.
18
What major issues have been identified in the facility?

Describe any major issues found during the assessment.

To highlight critical issues that require immediate attention.
19
What percentage of identified repairs have been completed?

Enter the percentage of repairs completed.

To evaluate the effectiveness of the maintenance team in addressing repair needs.
Min: 0
Target: 75
Max: 100
20
What is the overall condition of the facility?

Select the overall condition of the facility.

To assess the general state of the facility and identify areas needing attention.

FAQs

It's recommended to conduct comprehensive facilities maintenance audits at least annually, with more frequent checks for critical systems and high-traffic areas.

The audit team should include facilities managers, maintenance staff, safety officers, and potentially external experts in areas like HVAC, electrical systems, and accessibility.

Key areas include building structure integrity, HVAC systems, electrical systems, plumbing, fire safety equipment, accessibility features, and energy efficiency measures.

The audit helps identify areas for improving energy efficiency, reducing water consumption, and implementing sustainable practices, contributing to the university's overall environmental goals.

Technology such as digital checklists, building management systems, and IoT sensors can streamline the audit process, provide real-time data, and help in predictive maintenance.

Benefits

Ensures compliance with safety regulations and building codes

Identifies maintenance issues early, reducing long-term repair costs

Improves energy efficiency and sustainability of campus facilities

Enhances the overall learning and working environment for students and staff

Facilitates better budget planning for facility maintenance and upgrades