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Hospitality Sustainable Procurement Audit Checklist

A comprehensive checklist for auditing sustainable procurement practices in hospitality establishments, aligned with ISO 14001 environmental management standards.

Hospitality Sustainable Procurement Audit Checklist

by: audit-now
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About This Checklist

Sustainable procurement is a key component of environmental responsibility in the hospitality industry. This comprehensive audit checklist is designed to help hotels, resorts, and other hospitality establishments evaluate their purchasing practices, supplier relationships, and overall commitment to sustainable sourcing. By conducting regular sustainable procurement audits, businesses can reduce their environmental footprint, support local economies, and align with ISO 14001 environmental management standards. This checklist serves as an invaluable tool for hospitality managers, procurement specialists, and sustainability professionals seeking to optimize their supply chain, promote ethical purchasing, and demonstrate environmental stewardship in their establishments.

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Industry

Hospitality

Standard

ISO 14001 - Environmental Management Systems

Workspaces

Hotels
Resorts
Food Service Areas
Restaurants

Occupations

Procurement Manager
Sustainability Director
Supply Chain Specialist
Hotel General Manager
Environmental Compliance Officer
1
Are all suppliers compliant with ISO 14001 standards?
2
Is there a local sourcing policy in place?
3
What percentage of products sourced are considered green?
Min: 0
Target: 50
Max: 100
4
How frequently are suppliers evaluated for ethical sourcing?
5
Describe any sustainable procurement initiatives currently in place.
6
Do suppliers hold any recognized sustainability certifications?
7
How many hours of sustainability training are provided to suppliers annually?
Min: 0
Target: 10
Max: 100
8
When was the last review of the sourcing policy conducted?
9
Are suppliers actively engaged in sustainability initiatives?
10
Provide examples of successful collaboration with suppliers on sustainability projects.
11
Are supplier sustainability goals aligned with your organization's goals?
12
What is the waste reduction target set for suppliers (in percentage)?
Min: 0
Target: 20
Max: 100
13
When is the next sustainability audit scheduled for suppliers?
14
Are suppliers encouraged to participate in sustainability programs?
15
Describe any challenges faced in sustainable sourcing from suppliers.
16
Is the environmental policy communicated to all suppliers?
17
How many suppliers have recognized sustainability certifications?
Min: 0
Target: 5
Max: 100
18
When was the last sustainability training conducted for suppliers?
19
Have all suppliers acknowledged the code of conduct regarding sustainability?
20
Provide feedback received from suppliers regarding sustainability practices.
21
Is there an environmental impact assessment conducted for each supplier?
22
What percentage of the product range is sustainably sourced?
Min: 0
Target: 30
Max: 100
23
When was the last review of the sustainable procurement practices conducted?
24
Are suppliers collaborating on sustainability initiatives with your organization?
25
Describe any innovative practices implemented in sustainable sourcing.

FAQs

Key areas include food and beverage sourcing, cleaning products, guest amenities, furniture and fixtures, linens and textiles, and office supplies. The audit should also examine supplier selection criteria and contract management practices.

This checklist aligns with ISO 14001 requirements for sustainable procurement, helping hotels identify significant environmental aspects in their supply chain, set objectives for improvement, implement controls, and demonstrate continuous enhancement of their environmental performance through purchasing practices.

Local suppliers can significantly reduce transportation-related emissions and support the local economy. The audit can help identify opportunities to increase local sourcing, particularly for fresh produce, artisanal products, and services.

Sustainable procurement audits should be conducted at least annually, with more frequent reviews of high-impact or high-volume purchasing categories. Regular supplier evaluations should also be part of the ongoing process.

Innovative practices may include implementing a circular economy approach with suppliers, adopting blockchain technology for supply chain transparency, partnering with eco-friendly startups for new sustainable products, and creating a supplier sustainability rating system.

Benefits of Hospitality Sustainable Procurement Audit Checklist

Identifies opportunities for sustainable and ethical sourcing in hospitality operations

Helps reduce environmental impact through responsible purchasing decisions

Supports compliance with ISO 14001 sustainable procurement requirements

Enhances brand reputation and guest satisfaction through responsible sourcing

Provides a framework for implementing and monitoring sustainable procurement initiatives